This Privacy Notice sets out what you need to know about how Doncaster Council will use your information for the purpose of determining your grant application from the Doncaster Community Fund. The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.
What information about you do we collect?
- personal information – such as: your name, organisations name address, telephone number
How do we collect information about you?
How will your information be used?
Your information will be detailed on a list of groups/people who have received a grant from the Local Authority from the Doncaster Community Fund Members Ward Budget to assist their project during the Covid-19 pandemic.
The list is to be retained on a database by the Local Authority Help line so it has a full picture of what groups are already providing support and can continue to offer support and assistance to people who are seeking help.
The Legal Basis for using your information
You are required to provide us with your information to receive this service. The consequences of not providing the information requested is:
- Not receiving a grant from the Doncaster Community Fund Ward Member budget to support your scheme during the Covid-19 pandemic.
The table below sets out the legal basis for each of the activities that this Privacy Notice covers:
Personal Data Activity
Legal basis - GDPR Article 6
S8 DPA (delete as appropriate)
Collecting personal details to enable a grant to be provided
(1)(b) Because to do so is necessary to take steps at your request to enter into a contract for this service, or for the performance of a contract to which you are party.
Who will your information be shared with?
- Your Councillor;
- Project partners;
- People in the community who need support from your project
The Council will never sell your information to anyone else.
How long will we keep your information?
Time information kept for
Recording personal information for the provision of a grant.
7 years from last contact.
- to be informed of our use of information about you;
- of access to information about you;
- rectify information about you that is inaccurate;
- to have your information erased (the ‘right to be forgotten’);
- to restrict how we use information about you;
- to move your information to a new service provider;
- to object to how we use information about you;
- not to have decisions made about you on the basis of automated decision making;
- to object to direct marketing; and,
- to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Changes to this privacy notice
Data Protection Officer (DPO)
- monitoring the Council’s compliance with data protection law;
- providing expert advice and guidance on data protection;
- acting as the point of contact for data subjects; and,
- co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.