This Privacy Notice sets out what you need to know about how Doncaster Council will use your information for the Stronger Families Programme. The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.
Please Note - The Stronger Families programme is due to change in April 2021, therefore this privacy notice will be updated to reflect the changes once they have been approved.
What information about you do we collect?
• special category personal information – your ethnicity, information about your physical and mental health, anti-social behaviour, domestic abuse, children in need.
How do we collect information about you?
How will your information be used?
The Legal Basis for using your information
• children in families have problems attending school
• young people are not in education, employment or training
• adults are claiming out of work benefits, or there are issues getting into work or debt
• the family may be affected by domestic violence and abuse
• members of the family may be affected by a range of health problems
• family members may be involved in crime or anti-social behaviour.
Each of these issues is regulated by legislation. Stronger Families takes a whole family approach and coordinates the support from different statutory bodies to help families improve their lives.
The table below sets out the legal basis for each of the activities that this Privacy Notice covers.
|Personal Data Activity||Legal basis - GDPR Article 6||Section 8, Data Protection Act 2018||UK Legislation|
|Identification of families who may meet the criteria for inclusion in the Stronger Families Programme and their support and monitoring whilst they voluntarily participate in the programme||(1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority||(c) the exercise of a function conferred on a person by an enactment or rule of law||s.35 Digital Economy Act 2017|
|Special Category Data Activity||Legal basis - GDPR Article 9||DPA 2018 condition||Other considerations|
|Identification of families who may meet the criteria for inclusion in the Stronger Families Programme and their support and monitoring whilst they voluntarily participate in the programme||(2)(b) to do so is is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law||Part 1 of schedule 1(1) Employment, social security and social protection.||s.35 Digital Economy Act 2017|
Who will your information be shared with?
National Impact Study
• Personal identifiers of individuals in all families assessed for eligibility (e.g. name, date of birth, gender and postcode)
• Eligibility problems met (as per this Financial Framework)
• Status of intervention (e.g. whether eligible, start/end date of intervention)
• Available unique identifiers (e.g. National Insurance Numbers, Unique Pupil Numbers)
We also provide Family Progress Data (FPD) every six months for all individuals in families who are being supported by the programme against around a dozen measures for which there are no national administrative datasets.
The Council will never sell your information to anyone else.
How long will we keep your information?
• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making;
• to object to direct marketing; and,
• to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on the council’s website.
Changes to this privacy notice
Data Protection Officer (DPO)
• monitoring the Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
The Council’s Data Protection Officer can be contacted by email at: firstname.lastname@example.org
Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Telephone: 0303 123 1113
Post: Information Commissioner’s Office