The City of Doncaster Council welcomes opportunities to work with a diverse range of suppliers to deliver high-quality goods, services, and works for our community. We are committed to fair, transparent, and ethical procurement practices that ensure value for money and support local economic growth. Whether you're a small business, voluntary organisation, or national provider, we encourage you to explore opportunities to supply the Council and contribute to making Doncaster a better place to live and work.

YORtender

YORtender Procurement Portal  

The City of Doncaster Council uses YORtender to advertise contract opportunities with a total value exceeding £25,000.

We encourage all prospective suppliers to register on YORtender to view and respond to our opportunities. Registration is quick, free, and also provides access to contract opportunities from other participating organisations.

If you experience difficulties accessing YORtender, you can log a support ticket with the Supplier Support Team via this portal.

Alternatively, you can email uksupport@eu-supply.com to log a ticket for the YORtender system.

To help you get started, please refer to the user guides below for instructions on registering with the new portal.

Once you've registered, you can set up alerts using Common Procurement Vocabulary (CPV) codes—these are standardised codes used to classify types of goods, services, and works in public sector contracts. By selecting the CPV codes that match your business activities, you'll receive automatic notifications whenever we publish tenders relevant to your area of expertise. It’s a simple way to stay informed and never miss an opportunity.

YORtender User Guide - Supplier Registration

Download (461KB - PDF)

YOR_Supplier Registration Guidance_v2.docx

Download (106KB - PDF)

YORtender User Guide - Setting up Tender Alerts

Download (474KB - PDF)

New Public Procurement Rules (February 2025)

The rules governing how the Council procures goods, services, and works changed in February 2025. Below is an overview of key changes introduced by the Procurement Act 2023, along with guidance and resources to help suppliers prepare.

Key Resources for Suppliers

The Procurement Act 2023 - a short guide for suppliers

Procurement Act Guide for SMEs - June 2024

Supplier support as published November 2024: Update to trade and professional bodies issued 28 November 2024 | Local Government Association

The rules that govern the way the Council procures changed in February 2025. The information below provides an overview of these changes and the guidance available.

What Suppliers Can Do Now

• Sign up for regular updates to stay informed about new guidance and opportunities. regular updates here.
• Watch the ‘Knowledge Drop’ video series, which offers a broad overview of the Procurement Act and its key changes. The series includes dedicated videos for SMEs and VCSEs. ‘Knowledge Drop’ videos,
• Talk to your regular clients and customers about how the new rules may affect upcoming procurement pipelines and approaches.
• Visit the dedicated supplier information page on GOV.UK dedicated supplier information page on GOV.UK.

Registering for the Central Digital Platform

The Central Digital Platform will replace the Find a Tender Service and Contracts Finder. To help suppliers get started, we’ve included video guides below:

How to register your organisation and first administrator on Find a Tender in three easy steps

For suppliers: detailed walkthrough - how an administrator completes and updates supplier information

For buyers and suppliers: How to use the central digital platform (enhanced Find a Tender service) a short guide for everyone

Social Value

For guidance on our policy for delivering social value through commissioning, procurement, and contract management, please refer to the document below.

Social Value Procurement Policy Revised July2021 v2

Download (568KB - PDF))

Contracts Register

The City of Doncaster Council publishes details of its current contracts, in line with the Local Government Transparency Code 2015, which requires the publication of contracts valued over £5,000.

The link below opens a CSV file containing all current contracts held by The City of Doncaster Council, as well as those for St Leger Homes of Doncaster—our Arm’s Length Management Organisation responsible for social housing in Doncaster.

Wherever possible, we publish contract information in CSV format to ensure it can be easily accessed across a range of applications. Please note that the file uses standard column widths, so some entries may not be fully visible. To view all data, you may need to expand the columns.

Contract Register

Local Supplier Directory

We are inviting local suppliers to register on our Local Supplier Directory.

The City of Doncaster Council spends over £400 million on contracts and procurement activities each year and we want more local businesses to benefit from this. The City of Doncaster Council has commitment to keeping the Doncaster ‘£’ circulating locally, and our great eight priorities detail the importance of improving local spend in Doncaster. To help support this goal we have developed the Local Supplier Directory.

The Local Supplier Directory will be used as a tool by council staff members, and public anchors to find potential suppliers to make (below-threshold) purchases from or obtain quotes from. The directory will also be used by large suppliers already working with the Council to look for sub-contractors, and therefore if you are a sole trader working in Doncaster, we encourage you to sign up to the directory.

It is important to note that the directory will not be made public. To find more about who will have access to the directory please see the privacy notice: Local Supplier Directory - City of Doncaster Council

The directory is open to all suppliers no matter what size who are local to Doncaster, or who fit the extended definition of local as found below.

Definition of Local:

The City of Doncaster Council’s definition of “local” is a business with an office or premises within the Doncaster boundary. To identify these local companies, Accounts Payable data is used, i.e. invoice data, boundary information (i.e. all postcodes in Doncaster, NOT all DN postcodes) and NNDR (business rates) information. 

Suppliers who register and are not local to Doncaster, or who do not fit the extended definition of local, will be removed from the directory.

To register to the directory, please complete the registration form using the link below.

REGISTRATION FORM

To access the directory:

If you are a public anchor listed on the privacy notice or a contractor working with the Council looking for sub-contractors and would like to access the directory, please email procurement@doncaster.gov.uk who will process your request.

Remove yourself from the directory:

If you have signed up to the local directory, but would wish to be removed from the directory, please email procurement@doncaster.gov.uk and we will remove your details from the directory.

Questions:

If you have any questions about the directory or how it will be used, at first instance please see the privacy notice, and if you have further questions, please email the Strategic Procurement Team at procurement@doncaster.gov.uk.

Information for Suppliers

For guidance on invoicing the Council please refer to the guidance document below

Invoicing Doncaster Council 220629 v2

Download (157KB - PDF)

Procurement-Strategy 2022_2025

Download (1.1MB - PDF)

Supplier Code of Conduct CDC - 2025

Download (205KB - PDF)

Standard Terms and Condition

CDC PURCHASE ORDER TERMS FINAL UPDATED 2023

Download (208KB - PDF)

Commercial Pipeline 

The City of Doncaster Council and St Leger Homes of Doncaster Ltd (SLHD) publish a commercial pipeline that provides a forward look at anticipated outsourcing activity. It includes all major projects and expected procurements valued at £25,000 or more.

Please note that the publication of this pipeline—and any information contained within it—does not constitute a commitment or representation by the City of Doncaster Council, SLHD, or any other organisation to enter into a contractual arrangement or proceed with a procurement. Circumstances may change, and we cannot guarantee that the requirements, contract values, or timelines will remain as stated.

We refresh our commercial pipeline every six months and will continue to publish details of all upcoming opportunities.

List of upcoming projects 

The link below opens an Excel spreadsheet containing all upcoming projects from the Council and St Leger Homes of Doncaster Ltd (SLHD) for the next 18 months.

Commercial Pipeline_April 2025 - September 2026

Download (34KB - XLSX)

Previous Pipelines

Commercial Pipeline_Published October 2024 - March 2026

Download (27KB - XLSX)

Commercial Pipeline Published April 2024 - September 2025

Download (30KB - XLSX)

Commercial Pipeline Published October 2023 - March 2025

Download (49KB - XLSX)

Commercial Pipeline Published April 2024 - September 2025

Download (30KB - XLSX)

Commerical Pipeline Published Oct 2022-Mar 2024 V1

Download (1.11MB - XLSX)

Commerical Pipeline Published April 2022 - Sept 2023

Download (31KB - XLSX)

Provider Selection Regime - Annual Summary

In accordance with Regulation 25 of the Health Care Services (Provider Selection Regime) Regulations 2023, the City of Doncaster Council is required to produce an annual summary of its contracting activity for the provision of relevant health care services.

PSR Annual Summary 2024 - 2025

Download (311KB - PDF)

 

Events & Information

The Procurement Team regularly host and attend events. The events are shown below with any training materials for distribution:

27th February 2025 - The Strategic Procurement Team will have a stand at the Business Showcase at Doncaster Racecourse, please pop and have a chat. 

15th May 2024 - Doncaster Property & Construction Lunch, Mount Pleasant Hotel, Doncaster. 

 Property and Construction Event May24Download (1.77MB - PDF)

29^th  February 2024 – Business Showcase Event, Doncaster Racecourse ;https://www.businessdoncaster.co.uk/business-showcase/)

10^th October 2023 - How to Contract with the City of Doncaster Council & St Leger Homes Workshop (Doncaster Chamber)

Procurement Masterclass Oct 2023 Download (1.72MB - PDF)     

18^th October 2022 – Construction Supply Chain Expo (Doncaster Chamber) Procurement Masterclass Chamber Event Oct22 Download (8.84MB - PDF)

15^th February 2022 – Locality Commissioning Event (Sprotbrough,Doncaster) Locality Commissioning Event Feb22 Download (5.83MB - PDF)

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