Supplying the Council - Procurement

The City of Doncaster Council spend over £400 million each year on goods, services and works.

All buying at the Council is done through fair and transparent procurement practices to ensure that value for money is achieved.

All contracts are awarded in accordance with our internal procedural rules and national legislation.  To see our current list of contracts, including their expiry dates please see the link below:

The City of Doncaster Council use YORtender to advertise contract opportunities with an overall value exceeding £25,000. Please find details of the portal below:

YORtender

YORtender Procurement Portal  

We encourage all prospective suppliers to register on YORtender so they can see and respond to our opportunities.  Registration is quick and free, and also allows potential suppliers to see contract opportunities with other organisations.

If you are struggling to access YORtender please go to https://mercell.atlassian.net/servicedesk/customer/portal/12 to log a ticket with the Supplier Support Team.

Alternatively, please email uksupport@eu-supply.com to log a ticket for the https://uk.eu-supply.com/login.asp?B=YORTENDER system.

Please use the following user guides to help you register on the new portal.

YORtender User Guide - Supplier Registration
Download (461KB - PDF)
YOR_Supplier Registration Guidance_v2.docx
Download (106KB - PDF)
YORtender User Guide - Setting up Tender Alerts
Download (474KB - PDF)

New Public Procurement Rules (October 2024)

The national rules that govern the way the Council procures will change in October 2024. The Cabinet Office has released knowledge drops for Contracting Authorities, Suppliers and SME/VCSEs in preparation for these changes. These can be found by following this link: The Official Transforming Public Procurement Knowledge Drops - GOV.UK (www.gov.uk)

Social Value 

For guidance on our policy to delivering social value through commissioning, procurement and contract management, please refer to the following document. 

Social Value Procurement Policy Revised July2021 v2
Download (568KB - PDF))

Brexit Transition

Suppliers wishing to access public sector contract opportunities will need to access the new UK e-notification service, Find a Tender (FTS), instead of OJEU/TED. It is free and you do not need to register to search the site. Registration enables you to save searches, set up email alerts and “watch” notices. If you are already registered on Contracts Finder (or the Supplier Registration Service) you will be able to use the same login credentials for FTS. If you are not already registered and would like this enhanced functionality, register as a supplier on Contracts Finder now.

Find out more on the Find a Tender (FTS) portal        

These changes do not affect suppliers’ access to other domestic portals, such as Contracts Finder, MOD Defence Contracts Online, Public Contracts Scotland, Sell2Wales and eTendersNI.

 

Contracts Register

The City of Doncaster Council publish details of current contracts.

List of current contracts

The link below will open up a CSV file containing all the Council's current contracts.  Our information is published in CSV format where possible so that it can be easily read in a variety of applications. The CSV format uses a standard column width and not all entries may be completely visible so to view all the data, you will need to expand the columns.

Contract Register

Information for Suppliers

For guidance on invoicing the Council please refer to the guidance document below

Invoicing Doncaster Council 220629 v2
Download (157KB - PDF)
Procurement-Strategy 2022_2025
Download (1.1MB - PDF)

Standard Terms and Condition

CDC PURCHASE ORDER TERMS FINAL UPDATED 2023
Download (208KB - PDF)

Commercial Pipeline 

The City of Doncaster Council and St Leger Homes of Doncaster Ltd (SLHD) commercial pipeline provides a forward look of our anticipated outsourcing activity. It includes all our major projects and anticipated procurements valued at £25,000 or more.

Neither the publication of this pipeline, nor any of the information presented in it, should be taken as a commitment or representation on the part of the City of Doncaster Council or St Leger Homes of Doncaster Ltd (SLHD) (or any other organisation) to enter into a contractual arrangement or to proceed with a procurement. Circumstances may change and we cannot guarantee that the requirements, contract value, and/or timeline will be as stated.

We will refresh our published commercial pipeline every 6 months and will continue to publish details of all of our opportunities.

List of upcoming projects 

The link below will open up an Excel Spreadsheet this has all the Councils and St Leger Homes of Doncaster Ltd (SLHD) upcoming projects for the next 18 months. 

Commercial Pipeline Published October 2023 - March 2025
Download (49KB - XLSX)

Previous Pipelines

Commercial Pipeline Published April 2023 - September 2024
Download (38KB - XLSX)
Commerical Pipeline Published Oct 2022-Mar 2024 V1
Download (1.11MB - XLSX)
Commerical Pipeline Published April 2022 - Sept 2023
Download (31KB - XLSX)

Events & Information

The Procurement Team regularly host and attend events. The events are shown below with any training materials for distribution:

29th  February 2024 – Business Showcase Event, Doncaster Racecourse (https://www.businessdoncaster.co.uk/business-showcase/)

10th October 2023 - How to Contract with the City of Doncaster Council & St Leger Homes Workshop (Doncaster Chamber) 

Procurement Masterclass Oct 2023
Download (1.72MB - PDF)      

18th October 2022 – Construction Supply Chain Expo (Doncaster Chamber) Procurement Masterclass Chamber Event Oct22 Download (8.84MB - PDF)

15th February 2022 – Locality Commissioning Event (Sprotbrough,Doncaster) Locality Commissioning Event Feb22 Download (5.83MB - PDF)

Last updated: 12 January 2024 12:14:43

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