This Privacy Notice sets out what you need to know about how Doncaster Council will use your information for surveys it carries out to gather your opinion on Doncaster parks and open spaces.
The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.
What information about you do we collect?
• personal information – such as: your name, address, telephone number, gender, age range, the ward you live in, employment status, and some qualification information.
• special category personal information – such as: your ethnicity and information about whether you have a disability
How do we collect information about you?
How will your information be used?
• For monitoring purposes - to measure demographics of respondents to ensure feedback received is representative of the views of the residents of Doncaster (provision of this information is optional)
• To enable us to contact you about events we will be holding, where you can be involved in influencing future plans in relation to parks and open spaces.
• To enable us to contact you about volunteering and engagement opportunities in relation to parks and open spaces
The Legal Basis for using your information
Consent (and withdrawing consent)
Who will your information be shared with?
- Project Partners - The Conservation Volunteers (TCV) who are project partners in relation to volunteering and engagement opportunities within green spaces across Doncaster. They operate with their own privacy notice which can be found here: https://www2.tcv.org.uk/files/partnerships/tcv-privacy-notice.docx
- Microsoft - To collect your data we use software provided by Microsoft – Microsoft Forms. As data is stored in their data centre, which is in the Cloud, to provide this service they act as a data processor on our behalf. If you wish to see more information regarding the processing of personal data by Microsoft, please access their Privacy Statement here.
The Council will never sell your information to anyone else.
How long will we keep your information?
|Activity||Time information kept for|
|For demographic purposes to ensure feedback received is representative of the residents of Doncaster||5 years|
To enable us to contact you about events we will be holding, where you can be involved in influencing future plans in relation to parks and open spaces.
|2 years or until you withdraw your consent and ask us to stop processing for this purpose.|
To enable us to contact you about volunteering and other engagement opportunities in relation to parks and open spaces
|5 years or until you withdraw your consent and ask us to stop processing for this purpose.|
• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making;
• to object to direct marketing; and,
• to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them.
You can request information about yourself by making a right of access request on this page of the Council’s website.
Changes to this privacy notice
Data Protection Officer (DPO)
• monitoring the Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
The Council’s Data Protection Officer can be contacted by email at firstname.lastname@example.org
Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF