Local Solutions Group

This Privacy Notice sets out what you need to know about how Doncaster Council and its partners will use your information for the Local Solutions Model and group. The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.

 

What information about you do we collect?

For the LSG we will use the following information:
  • personal information - such as your (and those of your immediate family) name, date of birth, address, gender, contact details;
  • special category information - such as your family’s personal needs and situation such as ethnicity, disability, sexuality, health, education, relationships, anti-social behaviour and information about services already helping you.

How do we collect information about you?

You will have agreed to share information with the Local Solution Group (LSG) because you have contacted the LSG directly or one of our members has asked if you would like our help and you have agreed with this. We also check Council and our partners record for any information you may have shared with us in the past.

How will your information be used?

The information we ask you to provide will be used to understand the level of support your family requires and who is best able to help you. Your information will be used to create a plan with you, we will monitor that plan and, if needed, add to it to until your needs are met or you decide you no longer need any help.

Who will your information be shared with?

In order to provide you with the most appropriate service(s) we may need to share your information or gain further information from the following organisations:
  • Education establishments including nurseries, schools, colleges
  • Health services, including Health Visitors, Midwives, School Nursing, GP’s, CAMHS 
  • St Leger Homes
  • Doncaster Children’s Service Trust
  • Doncaster Council
  • Adult and Community Services
  • Family and Youth Hubs
  • Other voluntary agencies such as Green Gables, Doncaster Foyer, Doncaster YMCA 
  • Other agencies as required or who you advise us you are involved with
In certain cases we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.

The Council will never sell your information to anyone else.

The Legal Basis for using your information

Consent (and withdrawing consent)

The Council collects and uses information about you on the basis that you have given us your consent to do so. You may withdraw your consent and ask us not to use information about you for discussion at the LSG by emailing the Data Protection Officer – information.governance@doncaster.gov.uk 

Once the Group has been given permission to use your information, it will be processed in accordance with:
  • Children Act 2004: Safeguard and promote the welfare of children/young people
  • Localism Act 2011: Public Interest: Prevention and detection of Crime and ASB 
  • Terrorism Act 2000: Prevention of acts of terrorism
  • General Data Protection Regulation and Data Protection Act 2018:

How long will we keep your information?

We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will [either] securely delete the information [or……………...]

We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:

Activity Time information kept for
 Support to families/children/individuals 5 years after support ceases

Your rights

The law gives you specific rights over your information.  These rights are:
  • to be informed of our use of information about you;
  • of access to information about you;
  • rectify information about you that is inaccurate;
  • to have your information erased (the ‘right to be forgotten’);
  • to restrict how we use information about you;
  • to move your information to a new service provider;
  • to object to how we use information about you;
  • not to have decisions made about you on the basis of automated decision making;
  • to object to direct marketing; and,
  • to complain about anything the Council does with your information (please see the ‘Complaints’ section below).

Some of the rights listed above apply only in certain situations, and some have a limited effect.  Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them.

You can request information about yourself by making a subject access request on this page of the Council’s website.

Changes to this privacy notice

This notice is kept under regular review to make sure it is up to date and accurate.

Data Protection Officer (DPO)

The Council is required by law to have a DPO.  The DPO has a number of duties, including:

·         monitoring the Council’s compliance with data protection law;

·         providing expert advice and guidance on data protection;

·         acting as the point of contact for data subjects; and,

·         co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).

 The Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk 

Complaints

If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right. Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:

Website:     www.ico.org.uk

Telephone:  0303 123 1113

Post:          Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

 

 

Last updated: 13 September 2019 16:42:50