The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us. This Privacy Notice sets out what you need to know about how Doncaster Council will use your information for the purpose of receiving and processing nominations for the Junior Civic Mayor programme.
What information about you do we collect?
- personal information – such as your/your child's name, age, school attending, address, telephone number, gender, next of kin
- sensitive personal information - such as your child's religious or philosophical beliefs, ethnicity, medical history (this information will only be collected from the successful pupil)
How do we collect information about you?
How will your information be used?
The Legal Basis for using your information
The Council collects and uses this information about you and your parent/carer because you have given us your consent to do so. This consent can be withdrawn and you ask us not to use the information about you and your parent/carer for the Junior Civic Mayor, by contacting the Council's Data Protection Officer using the contact details below.
|Personal Data Activity||Legal Basis - GDPR Article 6|
|Collecting: pupil & parent/carer name, pupil age, address, school attending, telephone number, gender, next of kin||(1)(a) - Because to do so explicit consent is provided to administer and deliver the service|
|Sensitive Personal Data Activity||Legal Basis - GDPR Article 9|
|Collecting from the successful candidate: the child's religious or philosophical beliefs, ethnicity, medical history||(2)(a) - The data subject has given explicit consent to the processing of those personal data for one or more specified purposes|
Who will your information be shared with?
For the Junior Civic Mayor process we may need to share your information with:
- The Partnership & Engagement Team
- The Civic Mayor's Office
- The Council's Cabinet Members
- Relevant Directors of the Council
The Council will never sell your information to anyone else.
How long will we keep your information?
|Activity||Time information kept for|
|Unsuccessful applications||3 months after the submission date|
|Successful applicant information||1 year after the term of office begins|
- to be informed of our use of information about you;
- of access to information about you;
- rectify information about you that is inaccurate;
- to have your information erased (the ‘right to be forgotten’);
- to restrict how we use information about you;
- to move your information to a new service provider;
- to object to how we use information about you;
- not to have decisions made about you on the basis of automated decision making;
- to object to direct marketing; and,
- to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Changes to this privacy notice
Data Protection Officer (DPO)
- monitoring the Council’s compliance with data protection law;
- providing expert advice and guidance on data protection;
- acting as the point of contact for data subjects; and,
- co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF