This Privacy Notice sets out what you need to know about how Doncaster Council will use your information for the involvement of the Educational Psychology Service (EPS). The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.
What information about you do we collect?
- personal information about you as a parent/carer such as: your name, address, telephone numbers, email address, relationship to child
- personal information about your child, such as: name, details about learning needs, progress and attainment, and the involvement of other support professionals
- special category personal information about your child, such as: information about your child’s additional needs if appropriate to the involvement of the Educational Psychology Service
How do we collect information about you?
How will your information be used?
The Legal Basis for using your information
The legal basis on which the council processes personal information is in order to comply with a legal obligation and for the performance of a task carried out in the public interest (Article 6 (1)(c) and 6 (1)(e) of the UK GDPR). For sensitive information the legal basis for processing information is for reasons of substantial public interest (Article 9(2)(g). The council is required by law to provide appropriate and suitable education to children and to support those with additional needs and disabilities. This is detailed in legislation and guidance including the Education Act 1996, Children & Families Act 2014 and the Special Education Needs and Disability Code of Practice 2015.
Who will your information be shared with?
For educational psychology matters we may need to share your information with:
- Relevant Council departments including Special Educational Needs & Disabilities (SEND)
- Doncaster Clinical Commissioning Group
- Doncaster Children’s Services Trust
- Educational Settings (schools, childminders, school nurseries, private day nurseries, post 16)
- Health Partners: Audiology, Implant Centres, Speech & Language Therapists, Clinical Psychologists, Occupational Therapists and Paediatricians
The Council will never sell your information to anyone else.
How long will we keep your information?
We will keep your information for as long as necessary to provide the service and for a period afterwards to allow for any further enquiries. Data relating to special educational needs is normally kept for 35 years following someone’s date of birth in case they wish to access their records or any queries arise.
For more information on how long your information will be kept please see the Council’s retention schedule
- to be informed of our use of information about you;
- of access to information about you;
- rectify information about you that is inaccurate;
- to have your information erased (the ‘right to be forgotten’);
- to restrict how we use information about you;
- to move your information to a new service provider;
- to object to how we use information about you;
- not to have decisions made about you on the basis of automated decision making;
- to object to direct marketing; and,
- to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Changes to this privacy notice
Data Protection Officer (DPO)
- monitoring the Council’s compliance with data protection law;
- providing expert advice and guidance on data protection;
- acting as the point of contact for data subjects; and,
- co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.