In-Patient Detox Provision Privacy Notice

This Privacy Notice sets out what you need to know about how the City of Doncaster Council (the Council) will use your information for In-Patient Detox Provision.

The Council is committed to meeting its data protection obligations and handling your information securely.  You should make sure you read and understand this notice.  This provision involves a consortium of organisations who are each data controllers in their own right, please see the information sharing section for more details. 

What information about you do we use?

• personal information – such as: your name, contact information, date of birth, NHS number
• special category personal information – information about your health

How do we collect information about you?

Information for this service will be provided to us by the service referring you for inpatient detox. This information will have been collected from you directly.

How will your information be used?

Your information might be used to:

• find an available bed in one of our allocated detox providers
• place you in a bed in one of our allocated detox providers
• update your progress on the completion of the detox service

The Legal Basis for using your information

We rely on the legal basis that the processing is necessary for the performance of a task in the public interest, to provide facilities for the prevention, diagnosis or treatment of illness and making these services available. Furthermore we may also rely on the legal basis that we are protecting vital interests by processing your data.

To process your special category data we rely on obligations in the field of social protection law, reasons of substantial public interest, for health and social care reasons, and also for purposes relating to Public Health.

Who will your information be shared with?

As part of this project we will need to share your information with other organisations. This sharing is necessary and the law allows us to do this. Only the minimum amount of your information will be shared, to allow you to be placed in an available detox unit. For this project we may need to share your information with:


• Humber Teaching NHS Foundation Trust
• Changing Lives - in partnership with Spectrum Health
• CGL (Change, Grow, Live)
• Sheffield Health and Social Care NHS Foundation Trust
• We Are With You
• Turning Point

Detox Units:

• Aspire (Rotherham, Doncaster and South Humber NHS Foundation Trust)
• The Greater Manchester Mental Health NHS Trust (Chapman Barker Unit)

Providers will share basic information with the Council, who will arrange for your placement in a detox unit. Providers will then also share further information with the detox units to allow treatment to be provided to you. The detox unit will share completion information with both the Council and the initial referring provider.

In certain cases we may also share your information with other individuals and organisations. For example, if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.

The Council or other organisations part of this project will never sell your information to anyone else.

How long will we keep your information?

We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will securely delete the information. We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:

Activity Time information kept for

  Information used to find and allocate a detox bed


  Information about completions of a detox placement                                               

  12 months from closure                                                                                           

Your rights

The law gives you specific rights over your information. These rights are:

• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making;
• to object to direct marketing; and,
• to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
• Some of the rights listed above apply only in certain situations, and some have a limited effect.

Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them.

You can request information about yourself by making a right of access request on this page of the Council’s website.

Changes to this privacy notice

This notice is kept under regular review to make sure it is up to date and accurate.

Data Protection Officer (DPO)

The Council is required by law to have a DPO. The DPO has a number of duties, including:

• monitoring the Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).

The Council’s Data Protection Officer can be contacted by email at


If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right.

Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:


Telephone: 0303 123 1113

Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF


Last updated: 12 April 2024 15:59:08

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