Fostering Privacy Notice
This Privacy Notice sets out what you need to know about how the City of Doncaster Council (the Council) will use your information for the Fostering Service. The City of Doncaster Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.
What information about you do we collect?
- personal information – such as: your name, date of birth, address, telephone number, background information including education and your family, employment information and employer references
- Special category personal information – such as: your ethnicity, sexual orientation, information about your physical and mental health, personal relationships, religion, information for disclosure and barring checks, safeguarding and medical checks and personal references
How do we collect information about you?
- online application forms
- paper application forms
- face-to-face applications and queries
- telephone applications
- Microsoft Teams
Where we use systems or apps such as Microsoft Teams to contact or gather information from you we will let you know.
How will your information be used?
- to deliver the fostering service
- for foster carer recruitment campaigns
- to answer enquiries about becoming a foster carer
- to confirm your identity
- for foster placement matching
- to ensure that children, young people and foster carers receive a high level of care and support
- to help improve our service
- to provide anonymised reports, such as evaluations of the fostering service
We will protect your data and make sure nobody has access to it who shouldn’t. For example to prevent unauthorised access to files restrictions are in place to ensure that only employees who need the information to perform a specific task are given access to your information, which is kept in the council’s secure network.
The Legal Basis for using your information
|Personal Data Activity||Legal basis - GDPR Article 6||S8 DPA||UK Legislation|
|The provision of fostering services||(1)(c) to do so is necessary because of a legal obligation that applies to the City of Doncaster Council||Not Applicable|| |
Children Act 1989
Boarding Out of Children Regulations 1991
Children Homes Regulations 2001
Fostering Services Regulations 2011
Fostering Services National Minimum Standards 2011Care Planning, Placement and Case Review Regulations 2010 (amended)
|Special Category Data Activity||Legal basis - GDPR Article 9||DPA 2018 condition||Other considerations|
|The provision of fostering services|| |
(2)(h) processing is necessary for the purposes of preventive or occupational medicine, for
the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or socialcare systems and services.
|Part 2 of Schedule 1|
|Criminal Data Activity||DPA 2018 condition required|
|Criminal offence data shared as part of the foster carer assessment process||Part 2 of schedule 1|
We may also use your information to contact you to take part in surveys, campaigns or consultations about our foster care services. We will either ask for your consent to do this or will rely on the legitimate interests of the council as the lawful basis, to contact you for this purpose. This is because it's reasonable for us to ask you for your feedback, comments and opinions about this service as it is essential to help us meet our internal and external obligations in delivering the fostering service.
Who will your information be shared with?
- Social work practitioners and senior managers
- Independent reviewing officers
- The Safeguarding Team
- Health agencies
- The police
- Other local authorities
- Education providers
- to support foster carer recruitment and foster carer awareness
- if you make a complaint to your Councillor
- sharing in relation to a safeguarding issue
- to help prevent a crime
We may be required or permitted under data protection legislation to disclose your personal data with social carers, health personnel or the emergency services without your explicit consent, for example if we have a legal obligation to do so, such as for:
- law enforcement
- fraud investigations
- regulation and licensing
- criminal prosecutions and court proceedings
- in an emergency situation
How long will we keep your information?
We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:
|Activity||Time information kept for|
For client records relating to the provision of foster care
75 years from the child’s 18th birthday
|For records relating to the creation and management of providing foster care places||For 10 years after ceasing to be a foster care|
- to be informed of our use of information about you;
- of access to information about you;
- rectify information about you that is inaccurate;
- to have your information erased (the ‘right to be forgotten’);
- to restrict how we use information about you;
- to move your information to a new service provider;
- to object to how we use information about you;
- not to have decisions made about you on the basis of automated decision making;
- to object to direct marketing; and,
- to complain about anything the City of Doncaster Council does with your information (please see the ‘Complaints’ section below).
You can request information about yourself by making a subject access request on this page of the City of Doncaster Council’s website.
Changes to this privacy notice
Data Protection Officer (DPO)
- monitoring the City of Doncaster Council’s compliance with data protection law;
- providing expert advice and guidance on data protection;
- acting as the point of contact for data subjects; and,
- co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Telephone: 0303 123 1113
Post: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF
Downloads & Resources
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