This Privacy Notice sets out what you need to know about how Doncaster Council will use your information for the sharing of Early Years Entitlement Data and individual assessment data. The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.
What information about you do we collect?
- personal information (such as: your name, address) and your child’s Ages and Stages Questionnaire
- special category personal information – such as: your ethnicity,
- information that the Local Authority needs in order to support young children to participate in education and to track their progress e.g. ASQ3 scores, Early Years Entitlement, Early Years Provider you have accessed.
How do we collect information about you?
- you directly/other agencies/government departments (e.g. Department of Work and Pensions, RDaSH)
- information that is reported by Early Years Provider database or
- meetings to discuss the needs of the service or individual children.
How will your information be used?
- support individual children to access their early year’s entitlement
- receive the right support ensuring their developmental needs are met
- support and challenge providers and professionals to ensure they meet children’s developmental needs
- develop services based on children’s identified needs
- provide inclusion support for your child
- support effective transitions.
The Legal Basis for using your information
Personal Data Activity
Legal basis - GDPR Article 6
S8 DPA (delete as appropriate)
Personal information of children aged 0-5 and their parents.
(1)(c) to do so is necessary because of a legal obligation that applies to the Council
Childcare Act 2006
Section 1: Duty on local authorities to improve the well-being of young children in their area and reduce inequalities between them.
Childcare Act 2006
Section 4 (1): Duty of local authority and relevant partners to work together
Special Category Data Activity
Legal basis - GDPR Article 9
DPA 2018 condition
We will collect the following data of individual children:
Race and ethnic origin
Special Educational Needs or disabilities.
(2)(g) Processing is necessary for reasons of substantial public interest.
Part 2 of schedule 1(1) Substantial Public Interest Conditions
8. Equality of opportunity or treatment
Special educational needs and disability code of practice: 0 to 25 years
Statutory guidance for organisations which work with and support children and young people who have special educational needs or disabilities
Who will your information be shared with?
We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. In certain cases, we may also share your information with other individuals and organisations, for example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.
The Council will never sell your information to anyone.
How long will we keep your information?
Time information kept for
Individual Children 0-5 details.
Ages and Stages Questionnaire, and date of assessment.
Special Educational Needs or Disabilities.
Deleted from the term of their 5th birthday.
- to be informed of our use of information about you;
- of access to information about you;
- rectify information about you that is inaccurate;
- to have your information erased (the ‘right to be forgotten’);
- to restrict how we use information about you;
- to move your information to a new service provider;
- to object to how we use information about you;
- not to have decisions made about you on the basis of automated decision making;
- to object to direct marketing; and,
- to complain about anything the Council does with your information (please see the ‘Complaints’ section below). Some of the rights listed above apply only in certain situations, and some have a limited effect.
Data Protection Officer (DPO)
- monitoring the Council’s compliance with data protection law;
- providing expert advice and guidance on data protection;
- acting as the point of contact for data subjects; and,
- co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
Changes to this privacy notice
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.