Doncaster Music Service / Doncaster Music Education Service Privacy Notice
This Privacy Notice sets out what you need to know about how the City of Doncaster Council (the Council) will use your information for the Doncaster Music Service / Doncaster Music Education Service
What Information about you do we collect?
• personal information – such as: your name, address, telephone number
• special category personal information – such as your ethnicity, physical or mental health, Special Educational Need information, Looked After Children information
How do we collect information about you?
How will your information be used?
The legal basis for using your information
Personal Data Activity | Legal basis - GDPR Article 6 | S8 DPA (delete as appropriate) | UK Legislation |
Provision of Music Examinations Loan of equipment
| (1)(b) Because to do so is necessary to take steps at your request to enter into a contract for this service, or for the performance of a contract to which you are party. |
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Provision of Music Service Participation in music events and competitions Participation in music ensembles | (1)(a) Because to do so explicit consent is provided to administer and deliver the service |
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Special Category Data Activity | Legal basis - GDPR Article 9 | Schedule 1 DPA | |
Provision of Music Examinations Loan of equipment
| Paragraph 16(1)(c) | ||
Provision of Music Service Participation in music events and competitions Participation in music ensembles | (2)(a) the data subject has given explicit consent to the processing |
Who will your information be shared with?
- Your Councillor (for example, if you have made a complaint to them about the Council);
- Doncaster Music Service
- Arts Council England
- darts (Doncaster Community Arts)
- Doncaster Music Education Hub partners
- Examination boards – ABRSM, Trinity Guildhall, LCM
- William Appleby Trust Board
- Xperios (Paritor) platform provider - https://www.paritor.com/privacy-policy
- City of Doncaster Council internal departments
In certain cases, we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.
The Council will never sell your information to anyone else
Transfers to countries other than the UK and outside of the EU: We will not transfer your information outside of the EU
How long will we keep your information?
We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will either securely delete the information.
We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity Activity | Time information kept for |
Music records | In line with other Education records: Date of Birth of child +25 yrs |
Music examination results | Date of exam + 6 years |
Permission slips for music trips (no incident) | Till end of trip |
Permission slips for music trips (if incident occurred) | Date of Birth of child +25 years |
Your rights
These rights are:
• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making;
• to object to direct marketing; and,
• to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them.
You can request information about yourself by making a subject access request on this page of the Council’s website.
Changes to this privacy notice
Data Protection Officer (DPO)
The DPO has a number of duties, including:
• monitoring the Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
The Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk
Complaints
Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Downloads & Resources
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