This Privacy Notice sets out what you need to know about how Doncaster Council will use your information for a COVID-19 test. The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.
Community Testing Programme
Community Testing is to be rolled out throughout the borough. Several sites will be established within localities to undertake, COVID-19 Lateral Flow Tests (LFTs) will be undertaken. These are for people who are showing NO symptoms of the virus. It is envisaged that most people will test negative. However, it is possible that some will receive a positive result if they are asymptomatic, e.g. a person infected with COVID-19 who has not developed symptoms.
Attendance will be voluntary, but we would like to encourage people to attend.
Depending on the circumstances appointments may be bookable online or via telephone, with most being arranged by walking up to a test centre. Whichever way you access a test slot, you will be asked to provide certain information to allow us to manage your appointment.
Once on site, you will administer a self-swab test and just over thirty minutes later you will be advised, preferably via text message, of your result.
What information about you do we need to collect?
- Your name
- Email address (to confirm your booking)
- Date of birth
- Telephone number
- House number and home postcode
- Advise where you found out about the testing service that is being provided
- Whether you consider yourself to have a disability
- Job Role
How do we collect information about you?
Information will be collected from you directly, this may be via our online booking solution or from you when you contact us by phoneIf you are a walk-up customer, you will be asked this information by the registration staff on site.
How will your information be used?
Information held by the Council will be used to assist the Public Health team to manage the pandemic more effectively in the borough. If you were to test positive, the Public Health team will use this information to help them to identify if there any COVID hotspots. They will also use the details be able to contact trace anyone you have been in close proximity to, and will offer support via their welfare calls process to affected persons.
The Legal Basis for using your information
GDPR Article 6:-
(1)(c) to do so is necessary because of a legal obligation that applies to the Council
(1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority
(2)(g) processing is necessary for reasons of substantial public interest
(2)(i) processing is necessary for reasons of public interest in the area of public health
Who will your information be shared with?
Information regarding your appointment booking will be held within the Council and not shared with anyone else. All information will be administered by and for, the Public Health team.
When you attend for the test you will be asked to provide some of the information we are collecting again. This will be entered directly into a database provided by NHS Digital on behalf of the Department of Health and Social Care and used by the NHS test and trace teams. If you receive a positive test the information will be used by the Public Health team for tracking and tracing, for welfare calls and to monitor the spread of the virus.
The Council will never sell your information to anyone else.
How long will we keep your information?
Time information kept for
Covid19 request and outcomes
A maximum of 1 year for personal details (in line with Government requirements during this Pandemic)
Following this period only numbers of positive/ negative results will be kept (no personal details)
Transfers to countries other than the UK
- to be informed of our use of information about you;
- of access to information about you;
- rectify information about you that is inaccurate;
- to have your information erased (the ‘right to be forgotten’);
- to restrict how we use information about you;
- to move your information to a new service provider;
- to object to how we use information about you;
- not to have decisions made about you on the basis of automated decision making;
- to object to direct marketing; and,
- to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Changes to this privacy notice
Data Protection Officer (DPO)
- monitoring the Council’s compliance with data protection law;
- providing expert advice and guidance on data protection;
- acting as the point of contact for data subjects; and,
- co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.