Contraception Aspirations Survey - Privacy Notice

This Privacy Notice sets out what you need to know about how the City of Doncaster Council (the Council) will use your information. to know more about how and why women in Doncaster make decisions about contraception. The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.

 

What information about you do we collect?

  • personal information – such as: your name, email address, telephone number, first three digits of your postcode
  • special category personal information – such as: your ethnicity, age, gender, sexual orientation, information about your physical and mental health for the purpose of the survey itself (this will be collected anonymously)

How do we collect information about you?

We collect your information from you directly by asking you to complete our survey.

How will your information be used?

Your information might be used to:
  • Inform you that you have been successful in our prize draw
  • Provide you with further details of follow-up focus groups you may wish to take part in

The Legal Basis for using your information

The table below sets out the legal basis for each of the activities that this Privacy Notice covers:


Personal Data Activity

Legal basis - GDPR Article 6

S8 DPA (delete as appropriate)

UK Legislation

Collection of your personal information 

GDPR Article 6(1)(e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

 

(d) the  exercise  of  a  function  of  the  Crown,  a  Minister  of  the  Crown  or  a government department

 

Health and Social Care Act 2012; section 12 - Functions of local authorities and Secretary of State as to improvement of public health.

 

Special Category Data Activity

Legal basis - GDPR Article 9

DPA 2018 condition

Other considerations

Collection of your special category personal information 

Article 9(2)(i) processing is necessary for reasons of public interest in the area of public health, such as protecting against serious cross-border threats to health or ensuring high standards of quality and safety of health care and of medicinal products or medical devices.

(2)(j) processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes.

 

Part 1 of schedule 1

Part 1 of schedule 1 4(a)(b)(c) Legislation

The National Health Service Act 2006 2B as amended by the Health and Social Care Act 2012, Section 12

The Care Act 2014, Section 1

Consent (and withdrawing consent)

The Council collects and uses information about you for the purposes of contacting you regarding the prize draw or focus group participation on the basis that you have given us your consent to do so. You may withdraw your consent and ask us not to use information about you by emailing sarah.atkinson@doncaster.gov.uk and katie.marvin-dowle@doncaster.gov.uk.

Who will your information be shared with?

We will not share names or contact details of any individual with anyone outside of the project team as these will only be used for the purposes specified, however we sometimes need to share your information within the Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to.

For survey reporting we may need to share anonymised information, aggregated with that of other respondents (meaning no individual can be identified) with:
  • Project partners
  • Service commissioners
  • Members of the public
In certain cases we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.

The Council will never sell your information to anyone else.

How long will we keep your information?

We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which any identifying information will be removed and the information will be transferred to our project partner, Sheffield Hallam University, for archiving. We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:


Activity

Time information kept for

Collecting primary data

Six months from collection

Collating and analysing primary data

Six months from collection

Anonymised data archiving

Ten years from the end of the project

Your rights

The law gives you specific rights over your information. These rights are:
  • to be informed of our use of information about you;
  • of access to information about you;
  • rectify information about you that is inaccurate;
  • to have your information erased (the ‘right to be forgotten’);
  • to restrict how we use information about you;
  • to move your information to a new service provider;
  • to object to how we use information about you;
  • not to have decisions made about you on the basis of automated decision making;
  • to object to direct marketing; and,
  • to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on this page of the Council’s website.

Changes to this privacy notice

This notice is kept under regular review to make sure it is up to date and accurate.

Data Protection Officer (DPO)

The Council is required by law to have a DPO. The DPO has a number of duties, including:
  • monitoring the Council’s compliance with data protection law;
  • providing expert advice and guidance on data protection;
  • acting as the point of contact for data subjects; and,
  • co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
The Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk 

Complaints

If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right. Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO).

The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:

Website: www.ico.org.uk

Telephone: 0303 123 1113

Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

 

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Last updated: 08 July 2025 10:32:26

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