Community Wealth Builder Privacy Notice

This Privacy Notice sets out what you need to know about how Doncaster Council will use your information for the Community Wealth Builder Support Services. The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.

 

What information about you do we collect?

For the processing to which this notice relates to be carried out we use the following information:
  • personal information – such as: your name, address, telephone number, email address
  • special category personal information – such as: your ethnicity, information about your physical and mental health
  • Business information such as name, registered address, email address, company registration details
  • Labour market status
  • Duration of session

How do we collect information about you?

We collect your information from you directly by asking you to complete the online registration form or, on occasion, a paper form.

How will your information be used?

Your information will be stored to document your journey using the services and will not be used for any other purposes. We may extract personal and/or statistical information relating to your session for the purposes of the Community Wealth Builders Project.

The Legal Basis for using your information

 The table below sets out the legal basis for each of the activities that this Privacy Notice covers:


Personal Data Activity

Legal basis - GDPR Article 6

S8 DPA (delete as appropriate)

UK Legislation

 Name, address, telephone number, email address

(1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority

(c) the exercise of a function conferred on a person by an enactment or rule of law,

(e) an activity that supports or promotes democratic engagement.

 Health & Social Care Act 2012, Part 1

 

Special Category Data Activity

Legal basis - GDPR Article 9

DPA 2018 condition

Other considerations

Ethnicity, information about  physical and mental health

(2)(i) processing is necessary for reasons of public interest in the area of public health, such as protecting against serious cross-border threats to health or ensuring high standards of quality and safety of health care and of medicinal products or medical devices.

Part 1 of schedule 1

 

 

 

 

Who will your information be shared with?

We sometimes need to share your information within the Council or with other organisatiions involved in the project. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to.

For the Community Wealth Builders Project matters we may need to share your information with:
  • The Project team
  • Partner providers
  • The Ministry for Housing Communities and Local Government (MHCLG) and the European Regional Development Fund (ERDF).
  • Support Services where a referral has been received.
In certain cases we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.

The Council will never sell your information to anyone else.

Transfers to countries other than the UK and outside of the EU

In order to provide this service the Council will share your information with the European Regional Development Fund, an organisation based outside the United Kingdom. European Regional Development Fund is based in Brussels. The transfer of your information to Brussels has been assessed as protected by EU Commission model contract clauses, a copy of which is available here.

https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en

How long will we keep your information?

We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will securely delete and destroy the information. The table below sets out typical timescales for each activity: 

Activity

Time information kept for

Support records of clients paper and electronic

10-15 years as per the funder requirements

Your rights

The law gives you specific rights over your information. These rights are:
  • to be informed of our use of information about you;
  • of access to information about you;
  • rectify information about you that is inaccurate;
  • to have your information erased (the ‘right to be forgotten’);
  • to restrict how we use information about you;
  • to move your information to a new service provider;
  • to object to how we use information about you;
  • not to have decisions made about you on the basis of automated decision making;
  • to object to direct marketing; and,
  • to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on this page of the Council’s website.

Changes to this privacy notice

This notice is kept under regular review to make sure it is up to date and accurate.

Data Protection Officer (DPO)

The Council is required by law to have a DPO. The DPO has a number of duties, including:
  • monitoring the Council’s compliance with data protection law;
  • providing expert advice and guidance on data protection;
  • acting as the point of contact for data subjects; and,
  • co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
The Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk 

Complaints

If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right. Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:

Website: www.ico.org.uk 

Telephone: 0303 123 1113

Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

 

Last updated: 05 October 2020 13:00:02