Privacy Notice - Child Care Providers in Doncaster

This Privacy Notice sets out what you need to know about how the City of Doncaster Council (the Council) will use your information as a child care provider in Doncaster.

The Council has a statutory duty to maintain a service that provides information for parents and prospective parents on the provision of childcare in their area (Schedule1 to the Childcare Act 2006 Provision of Information to Parents (England) Regulations 2007) and from 1 September 2017, to publish this on the local authority website and update it (as a minimum) termly on 1 January, 1 April and 1 September.

 

What information about you do we collect?

For the processing to which this notice relates to be carried out we use the following information:
  • personal information – such as: your name, address, telephone number, email address
  • information relating to your registration with Ofsted

How do we collect information about you?

We collect your information from you directly by asking you to complete the FIS online form, when you contact the Council, from Ofsted and from other teams within the Council.

What information will we make available about your Ofsted registration?

We will make the following information available:

  • Personal/business information such as – your name or business name, registered provider details, telephone number, email address, address/locality of business, website, Ofsted URN, and Ofsted inspection grade
  • Information about your business such as – Opening times, vacancies, costs, if you are registered to provide 2, 3 & 4 year old funding, school and nursery pick-up and drop-off, areas you cover, facilities in your setting, languages spoken in your setting, a description of your setting, your SEND experience and SEND offer.
  • If you are a registered pre-school, day nursery or out-of-school care provider, we will also share your business address.
Please note that the personal or business address of childminders, domestic childcare providers, or home childcare providers are not published unless you provide consent. On receipt of your consent, your location will be also location displayed on google maps.

How will your information be used?

Your information is used to:
  • meet our statutory responsibilities to maintain a record of all Ofsted registered childcare providers in Doncaster
  • provide information for parents and prospective parents on the provision of childcare in the area
  • provide you with information about Council services, local and national initiatives, government updates and policy changes, Ofsted news, training opportunities and to gather your views through surveys and consultations etc., this information will only be processed with consent, see below
  • understand the range and accessibility of local childcare provision
  • help us to improve our services.

The Legal Basis for using your information

Information required by law

The law means that you have to give us the information we have asked for. If you don’t give us this information then we may not be able to publish your information on the Families Information Service website.

The Council has a statutory duty to maintain a service that provides information for parents and prospective parents on the provision of childcare in their area (Schedule1 to the Childcare Act 2006 Provision of Information to Parents (England) Regulations 2007) and from 1 September 2017, to publish this on the local authority website and update it (as a minimum) termly on 1 January, 1 April and 1 September.

Consent (and withdrawing consent)

The Council collects and uses information about you on the basis that you have given us your consent to do so. You may withdraw your consent and ask us not to use information about you for purposes of being advertised on the Council Website by contacting Families.InformationService@doncaster.gov.uk

Personal Data Activity

Legal basis - GDPR Article 6

S8 DPA (delete as appropriate)

UK Legislation

Publishing the contact details of the provider, excluding address where consent has not been given

 

Sharing provider details with relevant departments within the Council and other organisations

(1)(c) to do so is necessary because of a legal obligation that applies to the Council

 

Childcare Act 2006 Provision of Information to Parents (England) Regulations 2007) and from 1 September 2017

Publishing the contact details of the provider, excluding address where consent has not been given

 

Sharing provider details with relevant departments within the Council and other organisations

(1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority

(c) the exercise of a function conferred on a person by an enactment or rule of law

Childcare Act 2006 Provision of Information to Parents (England) Regulations 2007) and from 1 September 2017

Publishing provider addresses

(1)(a) Because to do so explicit consent is provided to administer and deliver the service

 

 

Who will your information be shared with?

We sometimes need to share your information within the Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to.

For matters related to your Ofsted registration we may need to share your information with:

  • Other Council services including the Early Years Inclusion, Children’s Commissioning Team, Place Planning, Funding Team, Family Hubs, Children’s Social Care, Starting Well Service, Early Help Service and School admissions. We may also share your information with council services who deal with health issues; such as public health, environmental health and food standards.

  • Section 10 of the Children Act 2004 provides the legal basis for partnerships working across local authorities, health authorities and other relevant parties.

In certain cases we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.

The Council will never sell your information to anyone else.

How long will we keep your information?

We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will either securely delete the information. The table below sets out typical timescales for each activity:

Activity

Time information kept for

The process of registration of carers for the care and support of children, in the responsibility of the Local Authority

Transfer to a place of deposit after administrative use is concluded – 25 years from discontinuation of care.

 From 1st April 2002, this responsibility lies with OFSTED.

Your rights

The law gives you specific rights over your information. These rights are:
  • to be informed of our use of information about you;
  • of access to information about you;
  • rectify information about you that is inaccurate;
  • to have your information erased (the ‘right to be forgotten’);
  • to restrict how we use information about you;
  • to move your information to a new service provider;
  • to object to how we use information about you;
  • not to have decisions made about you on the basis of automated decision making;
  • to object to direct marketing; and,
  • to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on this page of the Council’s website.

Changes to this privacy notice

This notice is kept under regular review to make sure it is up to date and accurate.

Data Protection Officer (DPO)

The Council is required by law to have a DPO. The DPO has a number of duties, including:
  • monitoring the Council’s compliance with data protection law;
  • providing expert advice and guidance on data protection;
  • acting as the point of contact for data subjects; and,
  • co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
The Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk 

Complaints

If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right. Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
  • Website: www.ico.org.uk
  • Telephone: 0303 123 1113
  • Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

 

 

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Last updated: 27 June 2023 11:46:59

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