Business Grant Schemes - Privacy Notice

This Privacy Notice sets out what you need to know about how Doncaster Council will use your information for the purpose of assessing and processing your grant application.

The Council is committed to meeting its data protection obligations and handling your information securely.  You should make sure you read and understand this notice before submitting your information to us.

The Doncaster Business Grant Scheme

What information about you do we collect?

For the processing to which this section of the notice relates to be carried out we use the following information:

  • personal information – such as: your name, address, telephone number information about your business, including your bank statements, HMRC Registration details, invoices and business records

How do we collect information about you?

We collect your information from you directly (e.g. by asking you to complete one of our application forms etc.).

How will your information be used?

Your information might be used: -

  • In order show that we have done due diligence for the business grant application.
  • To enable us to set up the Company as a supplier in order to process grant claims.
  • To provide a record of applications received from the SCR fund.
  • To record details of subsidy de minimus support as required by law.
  • To refer to other business support partners that will assist the business.
  • If you have opted in, to send ongoing marketing information

The Legal Basis for using your information

The Council processes your personal data to administer these grants, because it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority.

Information required by law

The law means that you have to give us the information to record details of subsidy de minimus support.  If you don’t give us this information then we will be unable to process your Grant payment.

Consent (and withdrawing consent)

If you have opted into receiving e-newsletters, marketing content from us or if you are supporting our events/ initiatives ie Public Health, Trading Standards, Advance Programme. The Council collects and uses information about you on the basis that you have given us your consent to do so.  You may withdraw your consent and ask us not to use information about you for this purpose by unsubscribing or contacting us

Who will your information be shared with?

We sometimes need to share your information within the Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. For processing and administering your grant application, subsequent grant claims and payments matters we may need to share your information with:

  • Your Councillor (for example, if you have made a complaint to them about the Council);
  • Project partners including the Sheffield City Region Local Enterprise Partnership and the Growth Hub who will support the business,
  • Doncaster Chamber who are partner for Launchpad, our Business Start-up and Micro Business support programme,
  • BEISS the grant funding provider.

In certain cases we may also share your information with other individuals and organisations. For example, if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.

The Council will never sell your information to anyone else.

How long will we keep your information?

We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will securely delete the information

We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:

Activity Time information kept for
All forms and digital records relating to your application, evidence, decision, offer and contract, claim information. 7 years (6 years plus current financial year) as per our record retention policy.
Sending ongoing marketing information This information will be kept indefinitely and updated once we are notified of any changes or removed at any time you ask us to

 Economic Recovery Grant Scheme

What information about you do we collect?

For the processing to which this section of the notice relates to be carried out we use the following information:

  • personal information – such as: your name, address, telephone number information about your business, including your bank statements, HMRC Registration details, invoices and business records

How do we collect information about you?

We collect your information from you directly (e.g. by asking you to complete one of our application forms etc.).

How will your information be used?

Your information might be used:

  • In order show that we have done due diligence for the business grant application.
  • To enable us to set up the Company as a supplier in order to process grant claims.
  • To provide a record of applications received from the Gainshare Government Grant.
  • To record details of subsidy de minimus support as required by law.
  • To refer to other business support partners that will assist the business.
  • If you have opted in, to send ongoing marketing information

The Legal Basis for using your information

The Council processes your personal data to administer these grants, because it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority.

Information required by law

The law means that you have to give us the information to record details of subsidy de minimus support.  If you don’t give us this information then we will be unable to process your Grant payment.

Consent (and withdrawing consent)

If you have opted into receiving e-newsletters, marketing content from us or if you are supporting our events/ initiatives i.e. Public Health, Trading Standards, Advance Programme. The Council collects and uses information about you on the basis that you have given us your consent to do so.  You may withdraw your consent and ask us not to use information about you for this purpose by unsubscribing or contacting us

Who will your information be shared with?

We sometimes need to share your information within the Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. For processing and administering your grant application, subsequent grant claims and payments matters we may need to share your information with:

  • Your Councillor (for example, if you have made a complaint to them about the Council);
  • Project partners including the Sheffield City Region Local Enterprise Partnership and their advisor who will support your grant application and
  • Doncaster Chamber who are part of the virtual decision panel for the grants.

In certain cases we may also share your information with other individuals and organisations. For example, if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.

The Council will never sell your information to anyone else.

How long will we keep your information?

We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will securely delete the information

We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:

Activity Time information kept for
All forms and digital records relating to your application, evidence, decision, offer and contract, claim information. 7 years (6 years plus current financial year) as per our record retention policy.
Sending ongoing marketing information This information will be kept indefinitely and updated once we are notified of any changes or removed at any time you ask us to

 Your Rights

The law gives you specific rights over your information.  These rights are:

  • to be informed of our use of information about you;
  • of access to information about you;
  • rectify information about you that is inaccurate;
  • to have your information erased (the ‘right to be forgotten’);
  • to restrict how we use information about you;
  • to move your information to a new service provider;
  • to object to how we use information about you;
  • not to have decisions made about you on the basis of automated decision making;
  • to object to direct marketing; and,
  • to complain about anything the Council does with your information (please see the ‘Complaints’ section below).

Some of the rights listed above apply only in certain situations, and some have a limited effect.  Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them.

You can request information about yourself by making a subject access request on this page of the Council’s website.

 Changes to this privacy notice

This notice is kept under regular review to make sure it is up to date and accurate.

 Data Protection Officer

The Council is required by law to have a DPO.  The DPO has a number of duties, including:

  • monitoring the Council’s compliance with data protection law;
  • providing expert advice and guidance on data protection;
  • acting as the point of contact for data subjects; and,
  • co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).

 The Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk

Complaints

If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right.

Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO).  The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them.  They can be contacted via the methods below:

Website:                   www.ico.org.uk

Telephone:                0303 123 1113

Post:                         Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

 

 

 

 

 

 

Last updated: 24 March 2021 09:26:52