This Privacy Notice sets out what you need to know about how Doncaster Council will use your information for the automated business reception system. The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.
What information about you do we collect?
- Visitors to The Civic Building: Name, email address and organisation you work for if applicable. The self-check in system will also take your photograph, which is printed onto your visitors sticker for Health and Safety reasons.
- Staff organising meetings: The automated business reception is integrated with the Active Directory and uses the following information, Name, telephone number, email address, work title, place of work.
How do we collect information about you?
How will your information be used?
The Legal Basis for using your information
Who will your information be shared with?
- Emergency Services, if we have to evacuate the building in an emergency the solution has an Evac App, which will show a list of names of who is still signed in as being a visitor in the building. In the event of an evacuation, this information would be used to see if any visitors are still in the building.
- We will also share your information with other meeting attendees, which may be internal or external to the Council.
How long will we keep your information?
We will keep your information for 2 years.
- to be informed of our use of information about you;
- of access to information about you;
- rectify information about you that is inaccurate;
- to have your information erased (the ‘right to be forgotten’);
- to restrict how we use information about you;
- to move your information to a new service provider;
- to object to how we use information about you;
- not to have decisions made about you on the basis of automated decision making;
- to object to direct marketing; and,
- to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Changes to this privacy notice
Data Protection Officer (DPO)
- monitoring the Council’s compliance with data protection law;
- providing expert advice and guidance on data protection;
- acting as the point of contact for data subjects; and,
- co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.