Advance Team - Careers Prospectuses Privacy Notice

This Privacy Notice sets out what you need to know about how Doncaster Council will use your information for the creation and distribution of the careers prospectuses.

The Council is committed to meeting its data protection obligations and handling your information securely.  You should make sure you read and understand this notice before submitting your information to us. 

What information about you do we collect?

For the processing to which this notice relates to be carried out we use the following information:

• personal information – such as: your name, a photo of you, your place of work and job title.

How do we collect information about you?

We collect your information from you directly or through your employer, employer’s HR or Communications team, through the completion of a template used to collate information relating to your career journey. This information will be in the form of a written case study and photograph.

How will your information be used?

Your information will be used to promote and inform all-ages regarding the hidden careers within your employment sector. This information will be produced into a careers prospectus, which will be available online on the Advance Doncaster website and via a website link to the Start in Doncaster careers platform. Access to the prospectus will also be available through Doncaster Council’s website, available for viewing on the Enterprise and Employment pages. Physical copies of the prospectus are also made available to schools via careers leads and distribution at careers events and information sessions.

The Legal Basis for using your information

Consent (and withdrawing consent)

The Council collects and uses information about you on the basis that you have given us your consent to do so. You may withdraw your consent, and ask us not to use information about you, for the creation and publication of the careers prospectuses by emailing 

Who will your information be shared with?

We sometimes need to share your information within the Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. For matters relating to the creation and publication of careers prospectuses your information will be shared and be available to view via the internet, additionally your information will also be shared with the company who will produce the prospectuses – Work Creative.

The Council will never sell your information.

How long will we keep your information?

We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to. All prospectuses will be reviewed annually, after which we will either securely delete the information or destroy unused copies of the careers prospectus.

Your rights

The law gives you specific rights over your information. These rights are:

• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making;
• to object to direct marketing; and,
• to complain about anything the Council does with your information (please see the ‘Complaints’ section below).

Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them.

You can request information about yourself by making a subject access request on this page of the Council’s website.

Changes to this privacy notice

This notice is kept under regular review to make sure it is up to date and accurate.

Data Protection Officer (DPO)

The Council is required by law to have a DPO. The DPO has a number of duties, including:

• monitoring the Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).

The Council’s Data Protection Officer can be contacted by email at 


If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right.

Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:


Telephone: 0303 123 1113

Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF



Last updated: 08 October 2020 12:59:51