This Privacy Notice sets out what you need to know about how Doncaster Council will use your information for the Accounts Payable Service in accordance with the Local Government Finance Act 1988. The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.
What information about you do we collect?
- Personal information – such as your name, address, email address, bank details and payment details.
- Supplier information – such as your name, trading name, address, e-mail addresses for orders and remittances, bank details, VAT Registration Number, Company Registration Number, Unique Taxpayer Reference (UTR) Number, National Insurance Number, invoice details and payment details.
How do we collect information about you?
- By asking you or our partners to complete an online form.
- By using incoming correspondence such as emails, letters or forms.
- By recording details of all payment requests, invoices and payments made in our systems.
How will your information be used?
- Purchase and pay for goods and services.
- Make miscellaneous payments such as grants, insurance claims, refunds, compensation and personal allowances.
- Retain records to comply with statutory requirements.
The legal basis for using your information
- To perform a task in the public interest.
- In the exercise of our local government functions e.g. as provided for by the Local Government Finance Act 1988 and any other relevant legislation.
- To make a payment to you, e.g. as part of our obligations under a contract.
- To satisfy our legal obligations, e.g. with HMRC.
Who will your information be shared with?
For Accounts Payable matters we may need to share your information with:
- Your Councillor (for example, if you have made a complaint to them about the Council).
- Customer representatives such as MPs, solicitors, factoring agents etc.
- National Fraud Initiative.
- Policing Authorities for the prevention and detection of a crime.
- Other Council departments and our partners.
- Third parties contracted by the Council to carry out specific functions relating to Accounts Payable.
- HM Revenue and Customs.
- BACS Bureau.
The Council will never sell your information to anyone else.
How long will we keep your information?
- To be informed of our use of information about you.
- To access information about you.
- To rectify information about you that is inaccurate.
- To have your information erased (the ‘right to be forgotten’).
- To restrict how we use information about you.
- To move your information to a new service provider.
- To object to how we use information about you.
- To not have decisions made about you on the basis of automated decision making.
- To object to direct marketing.
- To complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Changes to this privacy notice
Data Protection Officer (DPO)
- Monitoring the Council’s compliance with data protection law.
- Providing expert advice and guidance on data protection.
- Acting as the point of contact for data subjects.
- Co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.