Registering a death

Information about how to register a death, what we’ll need from you and what you can do once the death has been registered.

Coronavirus information

We are not making face to face appointments to register a death but you can make a telephone appointment to register a death over the phone. You can apply online to make a telephone appointment or to speak to us about this, please either email or call 01302 735222.

Please visit our coping with bereavement page for support, advice and guidance following the loss of a loved one.

How do I register a death?

Every death in Doncaster has to be registered at Doncaster Register Office, Civic Office, Waterdale, Doncaster, DN1 3BU within five days of the date of death. We are open Monday to Friday 8.30am to 4.30pm. We operate an appointment system for the registration of deaths - this is being temporarily run as a telephone appointment system due to the Coronavirus situation.

If you sadly need to register a still born baby, please call us on 01302 735222 to arrange an appointment.

Apply online

Alternatively you can contact us on 01302 735222 to make the appointment.

If you live some distance away and would find it difficult to travel here, you may give the information for the registration to your local registrar, which they will pass on to us. After we have received the information required, we will post the relevant documents to you. As you will not receive your documentation straight away, this may cause delays for you in organising the funeral.

What to do

When you register a death, you will need to bring a medical certificate of cause of death issued by a doctor. If the case has been referred to the coroner, they will advise you what to do. Due to the coronavirus outbreak, the certificate will be emailed to the registrar by the hospital or doctor’s surgery.

You will need to provide the following information about the deceased:

  • full name
  • address
  • date of birth
  • place of birth
  • occupation
  • maiden surname of a woman who has married
  • in the case of a married woman or widow, the full names and occupation of her husband
  • if the deceased was receiving a pension from public funds, such as civil service or army pension

It is most important that the information recorded in the register is correct, so it will need to be checked carefully.

Please bring with you the medical certificate of cause of death and the person's birth certificate, National Insurance number and medical card if possible.

In order to access the Tell Us Once service, please bring the deceased passport, driving license and National Insurance number.

Who can report a death?

Under normal circumstances the responsibility for registering a death falls upon the relatives of the deceased. Others may be called upon to carry out this duty, for example where there are no relatives or the relatives are elderly or infirm. These other persons would include someone who was present with the deceased when they died, or the person making the funeral arrangements.

For further clarification on who may register a death, please contact us using the details at the bottom of this page.

Which deaths need to be reported to the coroner?

A small number of deaths have to be reported to the coroner before they can be registered and the document allowing the funeral to go ahead can be issued. The following deaths, if not already reported to the coroner, will be reported by the registrar:

  • where there is no doctor who can issue a medical certificate of cause of death, or
  • where the deceased was not seen by the doctor issuing the medical certificate after death nor within 14 days before death, or
  • where the cause of death is unknown, or
  • where the cause of death is believed to be unnatural or suspicious, or
  • where the death occurred during an operation or before recovery from an anaesthetic, or
  • where the death is due to industrial disease or industrial poisoning

Once a death has been reported to the coroner, the registrar cannot go ahead with the registration until the coroner has decided whether any further investigation is necessary.

What happens when a death has been registered?

After a death has been registered, you will be given a green form to deliver to the funeral director. Death certificates are also available.

What happens when a body is taken out of England and Wales?

If a body is to be taken out of England and Wales, notice must be given to the coroner for the area where the body is lying. A form of notice (form 104) may be obtained from a registrar or a coroner. Any burial or cremation certificate that has already been issued must be given to the coroner with the notice.

The coroner will acknowledge receipt of the notice and say when the removal of the body may take place. This will normally be after four days from when the notice was received. If it is urgent, the person giving notice should speak to the coroner, as it may be possible to allow the removal sooner than the four days.

For further information, please contact us: 

Last updated: 22 April 2020 17:00:03