Registering a death

Information about how to register a death, what we’ll need from you and what you can do once the death has been registered.

Coronavirus information

We are not holding face to face appointments to register a death but you can make a telephone appointment to register a death. You can apply online to make a telephone appointment or to speak to us about this, please either email or call 01302 735222.

Please visit our coping with bereavement page for support, advice and guidance following the loss of a loved one.

How do I register a death?

Every death in Doncaster where the Coroner does not have to be involved has to be registered at Doncaster Register Office, Civic Office, Waterdale, Doncasterwhere , DN1 3BU within five days of the date of death. We are open Monday to Friday 8.30am to 4.30pm. We operate an appointment system for the registration of deaths - this is being temporarily run as a telephone appointment system due to the Coronavirus situation.

If you sadly need to register a still born baby, please call us on 01302 735222 to arrange an appointment.

Apply online


What to do

When you register a death, the medical certificate of cause of death issued by a doctor will need to have been sent electronically to the Register Office. If the case has been referred to the Coroner, they will advise you what to do. 

You will need to provide the following information about the deceased:

  • full name
  • address
  • date of birth
  • place of birth
  • occupation
  • maiden surname of a woman who has married
  • in the case of a married woman or widow, the full names and occupation of her husband
  • if the deceased was receiving a pension from public funds, such as civil service or army pension

It is most important that the information recorded in the register is correct, so it will need to be checked carefully and the Registrar will do this with you in the telephone appointment.


Who can report a death?

Under normal circumstances the responsibility for registering a death falls upon the relatives of the deceased. Others may be called upon to carry out this duty, for example where there are no relatives or the relatives are elderly or infirm. These other persons would include someone who was present with the deceased when they died, or the person making the funeral arrangements.

Which deaths need to be reported to the coroner?

A small number of deaths have to be reported to the Coroner before they can be registered and the document allowing the funeral to go ahead can be issued. The following deaths, if not already reported to the Coroner, will be reported by the registrar:

  • where there is no doctor who can issue a medical certificate of cause of death, or
  • where the deceased was not seen by the doctor issuing the medical certificate after death nor within 14 days before death (28 days during pandemic), or
  • where the cause of death is unknown, or
  • where the cause of death is believed to be unnatural or suspicious, or
  • where the death occurred during an operation or before recovery from an anaesthetic, or
  • where the death is due to industrial disease or industrial poisoning

Once a death has been reported to the Coroner, the registrar cannot go ahead with the registration until the coroner has decided whether any further investigation is necessary.

What happens when a death has been registered?

After a death has been registered, the paperwork required by the Funeral Director that you have appointed will be emailed to them. Death certificates are also available and these will be posted to you by recorded delivery.

What happens when a body is taken out of England and Wales?

If a body is to be taken out of England and Wales, notice must be given to the Coroner for the area where the body is lying. A form of notice (form 104) may be obtained from a Registrar or a Coroner. Any burial or cremation certificate that has already been issued must be given to the Coroner with the notice.

The Coroner will acknowledge receipt of the notice and say when the removal of the body may take place. This will normally be after four days from when the notice was received. If it is urgent, the person giving notice should speak to the Coroner, as it may be possible to allow the removal sooner than the four days.

For further information, please contact us: 

Last updated: 22 January 2021 09:02:57