Organise and stage an event in Doncaster
What is this for?
It’s important we have details of all events taking place in Doncaster so we can ensure where possible that we help you to make your event as smooth to plan and deliver as possible. There are lots of things to consider, other events at the same time, roadworks, traffic management to mention a few. We want to help you to make sure you can plan and deliver the best event possible.
All events should be organised with the safety of the participants, spectators and officials foremost in the planning process as well as the protection of the local community and the environment.
If you tell us about your event we will do what we can to help you by directing you to the most appropriate places to get help. Please be aware there may be more forms to fill in once your event starts to progress – but for now this will help us to help you.
What is it going to cost?
There is no upfront costs involved at this stage. But please be aware that there could be costs moving forward for things like licenses or road closures. We will advise you of these if they are required.
What we need from you
Please, tell us about the event you are planning by completing the online form from the DO IT NOW button link below. At this stage we are looking to obtain contact information for the event organiser and an idea of the size and nature of your event. If you are looking to use a public space or Council site please also include this information.
What you should expect from us
In the meantime we highly recommend you check out the links below before you proceed with your planning. No matter how big or small your event you will be expected to follow simple guidelines and deliver a safe event.
It is likely that additional guidance will be required for specialist events and larger scale activities and there are many sources of information i.e. government and event industry guidance websites that may be able to offer advice on specific types of event.
- Temporary Traffic Management and Road Closure forms
- Self-assessment form for recommended medical cover requirements for all events
- The Purple Guide - guidance for larger event organisers
- PIPA - Testing and Tagging Inflatable Play Equipment
The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand the Events privacy notice, which sets out what you need to know about how Doncaster Council will use your information in the course of our work as a Local Authority.
City of Doncaster Celebration Events
2023 is the year we will celebrate our city status. Whether your event is large or small you can add it to the list of the celebratory events that we will publish on our websites and social media. You don’t need to change your event, just add the City Status celebration logo to your event marketing and help us celebrate across the whole of Doncaster.
On the attached online form there is a question and if you want to find out more about the Year of Celebration just answer yes to that question and we’ll be in touch.