Chaperone requirements for children

A child taking part in any performance which includes TV, filming, theatre, sporting activities or modelling - will require a chaperone.

Chaperones act in 'loco parentis' and should exercise the care which a good parent might be reasonably expected to give that child. An application for a Chaperone Licence must be made to the council in which the prospective Chaperone lives.

Who needs a Chaperone Licence?

Any adult who is chaperoning a child who is taking part in any performance regardless of whether a child requires a Performance Licence or not.

All other adults (including dance school instructors) must have a Chaperone Licence issued by the Local Authority in which they live.

Parents can chaperone their own child only without a Chaperone Licence. 

How do I apply for a Chaperone Licence?

You should fully complete the Chaperone Licence application form and contact the Attendance and Pupil Welfare Service to make an appointment. Appointments are held between 10:00 & 15:00 Monday - Friday.

You will apply for your DBS check at the appointment and you will need to submit:

  • Your Chaperone application form
  • A passport sized photograph
  • Details of two personal referees
  • Three forms of ID to support your application (these must include proof of your current address i.e recent utility bill (less than three months old) & your passport and driving licence if held). We will also require proof of national insurance number (i.e P60 or Wage slip), documentation to support any name changes (i.e marriage certificate) and £29.50 payment if you are a Volunteer Chaperone or £64 if you are to a paid Chaperone.
Please note you should allow 12 weeks between the date of your Chaperone appointment and the date the Chaperone Licence is required

Once your online DBS application has been processed you will receive a copy of your DBS Certificate. Upon receipt of this you should submit it to the Attendance and Pupil Welfare Service as soon as possible.

Please note - We cannot guarantee that a Chaperone Licence will be produced unless a clear DBS certificate is received 7 days prior to the date of the first performance. Please allow longer than 7 days if your certificate is not clear as consideration will need to be given as to whether it is appropriate to issue a Chaperone Licence. If this is not submitted during these timescales alternative arrangements may need to be made by the person responsible for the performance.

Once this is received a decision will be made whether to issue a Chaperone Licence. If a Chaperone Licence is produced it will last for 3 years from the date of your DBS certificate.

Who can apply to be a Chaperone?

Any adult may apply to the council to be approved as a Chaperone. The criteria for approval to be a Chaperone is:

  • The applicant must be prepared to undertake a Disclosure and Barring Service enhanced check - information regarding a Disclosure & Barring Service enhanced check are available from the Systems Support Team, Attendance and Pupil Welfare Service on 01302 736504
  • completion of a Chaperone licence application form
  • submission of two references and a photograph
  • an awareness of relevant legislation
  • an awareness of child protection

What are the responsibilities of a Chaperone?

A Chaperone's first priority is always to the child. A Chaperone is the key person to whom the child looks to for guidance, protection, clarification and support.

One of a chaperone's greatest strengths is their ability to negotiate with the production company 'on site' and be able to say no when what is being requested of the child is contrary or detrimental to either the child's health, well being and/or education. For example, requesting a child to stay at a place of performance over and above the hours/times laid down in either the child's licence or the regulations, lack of education time, and so forth (contact the council if you experience difficulties here).

At no time should a child perform if unwell.

Chaperones should keep a note of important contacts, for example, their Licensing Authority, the child's Licensing Authority, the local authority in whose area the child is performing, the child's agent and the child's parent/legal guardian.

The maximum number of children that Chaperones are allowed to have in their care at any one time is 12. But, in a lot of instances, this will be too many (diverse mixture of ages requiring more concentrated supervision and so forth). We recommend eight children to be the maximum in most cases

The child should not perform if a licence has not been granted, unless they fall within the exemption period.

Chaperones should not presume that a child is licensed. A Chaperone should always ask to see a child's licence upon arrival at a place of performance.

If the production company cannot prove that a child is licensed, Chaperones should contact the child's Local Authority urgently, otherwise a contravention may have occurred.

Production companies are required to log certain activities during a performance i.e. arrival and departure times at the place of the performance etc


More information

Last updated: 21 April 2022 10:25:33