Walking among South Asian Women – Privacy Notice

This Privacy Notice sets out what you need to know about how City of Doncaster Council will use your information when you complete our survey. Which aims to understand the walking habits and physical activity levels of South Asian women to inform future public health initiatives and research.

The City of Doncaster Council is committed to meeting its data protection obligations and handling your information securely.  You should make sure you read and understand this notice before submitting your information to us.

What information about you do we collect?

For the processing to which this notice relates and if you agree to be involved in focus groups, we will collect following information:
  • name,
  • email address
If you wish to be entered into our prize draw, we will collect contact information:
  • name,
  • email,
  • phone number,
  • address
Additionally, we will collect;
  • Demographic information (e.g., age, ethnicity, postcode, education and employment status)
  • Health and lifestyle information (e.g., walking frequency, health conditions)

How do we collect information about you?

We collect your information from you directly when you complete our survey

How will your information be used?

Your contact information will be used to organise and run focus groups and/or to run the prize draw and contact you if you are the winner.

Other data collected will be used solely for research and analysis purposes. The findings may be published in reports or academic papers, but no personally identifiable information will be included.

The Legal Basis for using your information

The table below sets out the legal basis that the City of Doncaster Council relies upon to collect and process information about you:


Personal Data Activity

Legal basis - GDPR Article 6

S8 DPA (delete as appropriate)

UK Legislation

Collection of data to enable research to be carried out.

(1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority

(c) the exercise of a function conferred on a person by an enactment or rule of law,

 

Health and Social Care Act 2012; section 12 - Functions of local authorities and Secretary of State as to improvement of public health

Special Category Data Activity

Legal basis - GDPR Article 9

DPA 2018 condition

Other considerations

Collection of data to enable research to be carried out.

(2)(i) processing is necessary for reasons of public interest in the area of public health, such as protecting against serious cross-border threats to health or ensuring high standards of quality and safety of health care and of medicinal products or medical devices.

Part 1 of schedule 1

 
Who will your information be shared with?
We sometimes need to share your information within the City of Doncaster Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to.

In certain cases we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.

The City of Doncaster Council will never sell your information to anyone else.

How long will we keep your information?

We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will securely delete the information.

Your data will be retained for 2 years.

Your rights

The law gives you specific rights over your information. These rights are:
  • to be informed of our use of information about you;
  • of access to information about you;
  • rectify information about you that is inaccurate;
  • to have your information erased (the ‘right to be forgotten’);
  • to restrict how we use information about you;
  • to move your information to a new service provider;
  • to object to how we use information about you;
  • not to have decisions made about you on the basis of automated decision making;
  • to object to direct marketing; and,
  • to complain about anything the City of Doncaster Council does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on this page of the City of Doncaster Council’s website.

Changes to this privacy notice

This notice is kept under regular review to make sure it is up to date and accurate.

Data Protection Officer (DPO)

The City of Doncaster Council is required by law to have a DPO. The DPO has a number of duties, including:
  • monitoring the City of Doncaster Council’s compliance with data protection law;
  • providing expert advice and guidance on data protection;
  • acting as the point of contact for data subjects; and,
  • co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
The City of Doncaster Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk 

Complaints

If you are unhappy with the way in which your information has been handled you should contact the City of Doncaster Council’s Data Protection Officer so that we can try and put things right. Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO).

The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them.

They can be contacted via the methods below:

Website: www.ico.org.uk

Telephone: 0303 123 1113

Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

 

 

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Last updated: 03 September 2025 14:13:37

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