Universal Free School Meals – Education Settings and Parent Consultation
This Privacy Notice sets out what you need to know about how the City of Doncaster Council (the Council) will use your information as part of the Universal Free School Meal Educations Settings and Parent Consultation. The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.
What information about you do we collect?
- personal information – such as: your name, occupation, and email address
How do we collect information about you?
How will your information be used?
Any data identifying consultation participants will be removed at the point of analysis and will not be included in the consultation findings report or any other materials produced. The findings from the consultation will be used to shape a scoping report on the potential to introduce universal free and/or subsided schools meals in Doncaster.
The Legal Basis for using your information
The table below sets out the legal basis for each of the activities that this Privacy Notice covers:
Personal Data Activity | Legal basis - GDPR Article 6 | S8 DPA (delete as appropriate) | UK Legislation |
Collection of personal details for the survey | (1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority |
(c) the exercise of a function conferred on a person by an enactment or rule of law,
| Health and Social Care Act 2012; section 12 |
Participants will consent to be contacted via email for further discussions about universal free school meals by providing their email address.
The Council collects and uses information about you on the basis that you have given us your consent to do so. You may withdraw your consent and ask us not to use information about you for further discussions about universal free school meals by contacting the Public Health team at City of Doncaster Council.
Who will your information be shared with?
In certain cases we may share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.
The Council will never sell your information to anyone else.
How long will we keep your information?
We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:
Activity | Time information kept for |
Data collection in relation to the consultation | 3 years |
Your rights
- to be informed of our use of information about you;
- of access to information about you;
- rectify information about you that is inaccurate;
- to have your information erased (the ‘right to be forgotten’);
- to restrict how we use information about you;
- to move your information to a new service provider;
- to object to how we use information about you;
- not to have decisions made about you on the basis of automated decision making;
- to object to direct marketing; and,
- to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Changes to this privacy notice
Data Protection Officer (DPO)
- monitoring the Council’s compliance with data protection law;
- providing expert advice and guidance on data protection;
- acting as the point of contact for data subjects; and,
- co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
Complaints
The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
Downloads & Resources
Display your introduction over featured image?: No