Local Sites Privacy Notice

For the processing to which this notice relates to be carried out we use the following information about land owners, managers and agents (known as Local Site contacts):

• personal information (such as: name, role, address, telephone number, e-mail address)

We collect your information from you directly (e.g. by asking you to complete an online form, reply to correspondence, or if you telephone our Customer Services Contact Centre). 

Occasionally, your information may be provided to us by other people, such as field surveyors or neighbouring land owners.

The Council uses personal data to communicate with Local Site contacts. The form of communication will depend on the personal information held and on any communication preferences that have been indicated to us, but might include, email, letter and/or telephone.

Communication will be made with Local Sites contacts for a variety of purposes relating to the Council’s objective of identifying, designating and conserving a suite of Local Sites, based upon up-to-date wildlife data and information about site condition, including;

• Requesting access to survey land;
• Requesting information about Local Site management;
• Issuing notifications concerning any changes to Local Site assessment and designation;
• Issuing Local Site management advice or survey results;
• Issuing information about potential or available funding and/or project opportunities

The Council obtains and uses your information on the basis that to do so is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

The Council relies on section 8(c) of part 2 of chapter 2 of the Data Protection Act 2018 and that processing personal data is necessary for it to carry out its duty under the Natural Environment and Rural Communities Act 2006.

We sometimes need to share your information within the Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. For Local Sites assessment and management we may need to share your information with:

• third parties (e.g. surveyors) commissioned by the Council to work on Local Site matters.
• The Council will not share personal data with members of the Local Sites Partnership – a collaboration of conservation partners working with the Council to support Local Site work-, but may send you information on behalf of the Partnership.

In certain cases we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.

The Council will never sell your information to anyone else.

We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will securely delete the information.

The law gives you specific rights over your information.  These rights are:

• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making;
• to object to direct marketing; and,
• to complain about anything the Council does with your information (please see the ‘Complaints’ section below).

Some of the rights listed above apply only in certain situations, and some have a limited effect.  Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them.

You can request information about yourself by making a subject access request on this page of the Council’s website.

This notice is kept under regular review to make sure it is up to date and accurate.

The Council is required by law to have a DPO. The DPO has a number of duties, including:

• monitoring the Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).

The Council’s Data Protection Officer can be contacted at: information.governance@doncaster.gov.uk

If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right.

Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:

Website:     www.ico.org.uk 

Telephone: 0303 123 1113

Post:          Information Commissioner’s Office
                 Wycliffe House
                 Water Lane
                 Wilmslow
                 Cheshire
                 SK9 5AF