Active Communities Grant Programme - Privacy Notice
This Privacy Notice sets out what you need to know about how the City of Doncaster Council will use your information for the administration of the Active Communities Grant Programme.
The City of Doncaster Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.
What information about you do we collect?
For the processing to which this notice relates to be carried out we use the following information:
personal information – such as: your name, email address, address, telephone number
personal information – such as: your name, email address, address, telephone number
How do we collect information about you?
We collect your information from you directly (e.g. by asking you to complete one of our online forms etc.).
How will your information be used?
Your information might be used to:
- Process your grant application
- Facilitate communication with you about your application and the grant should it be successful
- Monitor the success of the programme by gaining your feedback
The Legal Basis for using your information
The council relies on Article 6(1)(e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority.
Who will your information be shared with?
We sometimes need to share your information within the City of Doncaster Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to.
In certain cases we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.
The City of Doncaster Council will never sell your information to anyone else.
In certain cases we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.
The City of Doncaster Council will never sell your information to anyone else.
How long will we keep your information?
We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will securely delete the information
We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:
We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:
Activity | Time information kept for |
Grant Application Forms | Retained for 7 years from the award of the grant or at the end of the programme, whichever comes latest |
Monitoring forms | Deleted 6 months from the end of the data collection period in March 2025 |
Your rights
The law gives you specific rights over your information. These rights are:
You can request information about yourself by making a subject access request on this page of the City of Doncaster Council’s website.
- to be informed of our use of information about you;
- of access to information about you;
- rectify information about you that is inaccurate;
- to have your information erased (the ‘right to be forgotten’);
- to restrict how we use information about you;
- to move your information to a new service provider;
- to object to how we use information about you;
- not to have decisions made about you on the basis of automated decision making;
- to object to direct marketing; and,
- to complain about anything the City of Doncaster Council does with your information (please see the ‘Complaints’ section below).
You can request information about yourself by making a subject access request on this page of the City of Doncaster Council’s website.
Changes to this privacy notice
This notice is kept under regular review to make sure it is up to date and accurate.
Data Protection Officer (DPO)
The City of Doncaster Council is required by law to have a DPO. The DPO has a number of duties, including:
- monitoring the City of Doncaster Council’s compliance with data protection law;
- providing expert advice and guidance on data protection;
- acting as the point of contact for data subjects;
- and, co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
Complaints
If you are unhappy with the way in which your information has been handled you should contact the City of Doncaster Council’s Data Protection Officer so that we can try and put things right.
Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
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Last updated: 12 March 2024 15:13:05