2, 3 and 4 year old funded provider information

Information and guidance on free early years entitlement for funded providers, including parental declaration form and headcount portal guide.

Stretching a child's entitlement - up to the 31st August 2018

The following stretched offer will be implemented from the 1st September 2018 for the provision of Free Entitlement Places.

  • All providers will make available to parents the option of taking their funded hours over 38 weeks (term time)
  • Providers who decide to make available a stretched offer to the parents can choose one, all or a combination of the following options:
    - 51 weeks
    - 50 weeks
    - 47.5 weeks
    - 45 weeks
  • The cap on the number of funded hours per term / funding period will be removed
  • The maximum hours a child can access is:
Maximum Hours Eligible 2 Year Olds
 Universal Entitlement for 3 & 4 Year Olds
 30 Hours Entitlement for Eligible 3 & 4 Year Olds
570 Yes Yes -
1140 - - Yes


Claiming the funded entitlement

Providers are required to claim the funded entitlement in total termly (225 for the autumn term) hours. This should be done using the headcount portal guide listed in the forms and administration section below. 

 The Head Count date for the autumn term is Thursday 4th October 2018. Information to be submitted via the Headcount Portal from Friday 28th September to Thursday 4th October 2018.

Forms and administration - From 1st September 2017

Application form - Free early years provision (FEYP) funding agreement
2018 - 2020 Funding Agreement
Download (1.98MB - PDF)
Change of details form
2017 App D Change of Details Form-1
Download (248KB)
Code Sets
Code sets
Download (16KB)
Date of eligibility chart
Eligibility Chart up to Summer Term 2021
Download (8KB - PDF)
Headcount Portal - User guide for the portal/checking 30 hours eligibility codes 2017
2017 EY Headcount Portal Provider User Guide 30 hours eligibility check
Download (667KB)
2017 EY Portal Provider User Guide-1
Download (980KB)
Parental Declaration Form 2, 3 & 4 year funding
2018 Parent Declaration Form
Download (75KB - DOCX)
Term Lengths 2019-2020
Term Lengths 2019 - 2020
Download (187KB - PDF)

Useful information

Providing clear invoices to parents
Download (61KB)
Letter for providers about formula changes - December 2012
Download (81KB)
Achieving two year olds - information for providers
Download (1.04MB)
Children missing from education (CME) policy - May 2013
Download (704KB)
Development matters handout
Download (642KB)
EYNFF Consultation Response Form 2017
Download (42KB)
EYNFF Consultation Letter 2017
Download (264KB)

Questions about claims?

If you have any questions in relation to claims, please contact us via:

Email: earlyeducation@doncaster.gov.uk | Telephone: 01302 862111/737138  

Address: Early Education Funding, 3rd Floor, Civic Office, Waterdale, Doncaster, DN1 3BU.

Free early education places for all 3 and 4 year olds

Last updated: 13 February 2019 12:10:52