2, 3 and 4 year old funded provider information

Information and guidance on free early years entitlement for funded providers, including parental declaration form and headcount portal guide.

For information on the 30 hour free entitlement which will be available from September 2017 please click on the button below.

Stretching a child's entitlement

Where providers have the capacity and there is demand, parents are now able to take up their child’s early education place in patterns of hours which ‘stretch’ their child’s entitlement by taking fewer hours a week over more weeks of the year.

Flexibility is not just about offering longer hours, but also offering different patterns of provision. Providers offering the flexible option must ensure that they offer parents a level of flexibility which meets the parents’ needs and gives them a choice in how they access their full entitlement to free early education.

If a Provider wishes to ‘stretch’ a child’s entitlement the Provider needs to ensure that they state this on the parental declaration form. The pattern of hours over the term must be mutually agreed between the Provider and the parent before the start of the term and must operate within the following parameters:

  • A maximum of 15 hours in any one week.  The 15 hours must be taken over a minimum of 2 days per week.
  • Funding must be taken over a minimum of 2.5 hours a day and up to a maximum of 10 hours per day.

Providers are required to maintain a record of the agreed pattern of hours should this be required as part of a funding audit. 
Parents who opt to ‘stretch’ their entitlement are not permitted to split their entitlement between two providers.

Claiming the funded entitlement

Providers are required to claim the funded entitlement in total termly hours (maximum 210 hours for Autumn Term 2016). This should be done using the headcount portal guide listed in the forms and administration section below. 

The headcount date for Autumn Term is Thursday 6th October 2016. Deadline for data submission is Friday 7th October 2016.

Forms and administration

Headcount portal guide
Download (972KB)
Parental declaration form - 2, 3 and 4 year old funding
Download (175KB)
Change of details form
Download (88KB)
Term dates 2016 to 2017
Download (157KB)
2016 Appendix 1 - Directory of Providers Application Form-1
Download (103KB)
Code sets
Download (16KB)
Date of eligibility chart
Download (8KB)

Free early years provision (FEYP) funding agreement


Agreement - Delivery of Free Early Years Provision for 2, 3 and 4 Year Olds - 2016-1
Download (329KB)
Agreement - Delivery of Free Early Years Provision for 3 and 4 Year Olds - 2016-1
Download (402KB)

Schedule one (2016) - main documents

Cover Page
Download (3KB)
Download (68KB)
Contents Page-1
Download (74KB)
2016 Section - 1 Introduction and Overview-1
Download (67KB)
2016 Section 2 - The Free Entitlement
Download (190KB)
2016 Section 3 - Directory of Providers
Download (271KB)
2016 Section 4 - Quality
Download (269KB)
2016 Section 5 - The Funding Process
Download (297KB)
2016 Section 6 - Charging Policies and Parental Contracts
Download (163KB)
2016 Section 7 - Support for children with Special Needs
Download (184KB)
2016 Section 8 - Additional Requirements and Information
Download (100KB)

Schedule one (2016) - appendices

2016 Appendix 1 - Directory of Providers Application Form
Download (103KB)
2016 Appendix 2 - Newly Registered Provider Form
          Download (149KB)
2016 Appendix 3 - Change of Details Form
Download (92KB)
2016 Appendix 4 - Quality Improvement Strategy (QIS)
Download (154KB)
2016 Appendix 5 Free Early Years Provision Term Lengths
Download (157KB)
2016 Appendix 6 - Parental Declaration 2, 3 and 4 YO (A)
Download (273KB)
2016 Appendix 7 (1) EY Portal Provider User Guide
Download (972KB)
2016 Appendix 8 - Late Starter and Early Leaver Forms
Download (102KB)

2016 Appendix 9 - Children with Special Educational Needs Form
Download (126KB)
2016 Appendix 10 Amendment Sheet
Download (60KB)

Schedule two (2016)

2016 Schedule 2 Title Page-1
Download (51KB)

Download (330KB)

Schedule three (2016)

2016 Schedule 3 Notification of Funding Rates-1
Download (131KB)

Useful information

Providing clear invoices to parents
Download (61KB)
Letter for providers about formula changes - December 2012
Download (81KB)
2-3 early years single funding formula (EYSFF) review 2013-2014
Download (64KB)
Achieving two year olds - information for providers
Download (1.04MB)
Children missing from education (CME) policy - May 2013
Download (704KB)
Development matters handout
Download (642KB)

Questions about claims?

If you have any questions in relation to claims, please contact us via:

Email: educationreturnsandcollections@doncaster.gov.uk | Telephone: 01302 862111/862119/737138  

Address: Education Returns and Collections Team, 3rd Floor, Civic Office, Waterdale, Doncaster, DN1 3BU.


Last updated: 12 September 2016 15:37:48