Criminal record checks

Criminal record checks are now known as Disclosure and Barring Service (DBS) checks.

They are carried out by the Disclosure and Barring Service (DBS) which was established under the Protection of Freedoms Act 2012 and merges the functions previously carried out by the Criminal Records Bureau (CRB) and Independent Safeguarding Authority (ISA).

When is a DBS check carried out?

Checks are carried out for posts which are exempt from the Rehabilitation of Offenders Act.  There are three levels of checks:

  • Standard checks - to be eligible for a standard level DBS check the position must be included in the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975.
  • Enhanced checks - to be eligible for an enhanced level DBS check, the position must be included in both the ROA Exceptions Order and in Police Act Regulations.
  • Enhanced checks with children’s and/or adults’ barred list check(s) - to be eligible to request a check of the children’s or adults’ barred lists, the position must meet the new definition of regulated activity. There are a small number of other positions for which you can also request list checks.

How do I obtain a DBS disclosure?

If you are offered a job with us, you will be sent a DBS application form which you must complete.  You will be asked to supply documentary evidence to prove your identity when you submit the completed form to the manager who offered you the appointment. 

Further details of acceptable documents are available via:

Once the DBS Disclosure application process has been completed, you will receive a copy of your DBS Disclosure certificate.

Is there a cost involved?

There is a cost involved, but in most cases this is picked up by the school or department that will be employing you.  If you are not sure, please contact the school or manager who offered you the role.

The DBS Update Service

The DBS offers an update service where an individual can subscribe so that they may only need to apply for a DBS certificate once. Employers can check DBS certificates online if the individual provides their original DBS certificate to the employer along with consent to check this on the DBS website. If the check is the correct level/type and there has been no change to the certificate information, the employer can accept the certificate.

Candidates who have lived abroad

Where candidates have lived abroad, they will be required to provide a Certificate of Good Conduct/Police Record from any previous country of residence. Candidates should contact the relevant embassy(s) for further guidance

Criminal Check Umbrella Service

The Home Office website lists organisations who provide this service - see the following section for more information.

How can I find out more?

Last updated: 10 February 2017 10:53:28