This Privacy Notice will tell you how the Council will use your/your child’s information for the Young People with Something to Say Arts Competition. The Council will always take data protection seriously and handle your information securely. Please make sure you read and understand this notice before any information is given to us.
What information about you do we collect?
If you or you want your child to enter the competition we will need and use the following personal information:
- Your name, school, school year and email address
How do we collect information about you?
The information given to the Council will be used to enter you in to the competition which will include letting you know if you have been shortlisted and if you are lucky enough, becoming the competition winner.
The Legal Basis for using your information
Consent (and withdrawing consent)
The Council will only use the information we have been given because you have given us permission to do so, this is also called consent. If you do not want us to use the details you have given you can ask us to stop and we will not include you in the competition from when you tell us, you can do this by emailing us at SocialScienceFest@doncaster.gov.uk
Who will your information be shared with?
We sometimes need to share your information within the Council or with other organisations. This will only happen when we have to or when we the law lets us, and we will only share the smallest amount of information we need to.
For the Young people with something to say Arts competition we will need to share your information with:
- Judging panel
- Invited attendees at the young people with something to say festival which takes place on Wednesday 6th November 2019
The Council will never sell your information to anyone else.
How long will we keep your information?
The Council has to keep information for different periods of time, depending on what we are using it for. We only keep the information given for the competition for 1 month after the winner has been announced, after that we will securely delete the information
The law gives everyone the below rights over the information you have given us. These rights are:
- to be told how we use the information you give us;
- that you can ask for a copy of the information we have;
- if there are any mistakes then we can change it;
- if we don’t need the information you can ask for it to be deleted;
- to ask us to stop using the information if you are not happy with what we are doing with it;
- ask us to send your information to a different company;
- to tell us you are not happy with what we are doing with the information you have given us;
- not to have decisions made about you by a computer or some software;
- to tell us that you don’t want junk mail or spam email; and,
- to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above will only apply sometimes. The Individuals’ Rights Procedure on our website will give you more details as is how to make a request under one or more of them.
You can request information about yourself by making a subject access request on this page of the Council’s website.
Changes to this privacy notice
This notice is updated regularly to make sure it is up to date and accurate.
Data Protection Officer (DPO)
The Council has to have a DPO. The DPO’s job includes:
making sure the Council doesn’t break the data protection law;
· provides expert advice and guidance on data protection;
· is who you contact about data protection; and,
· works with the Information Commissioner’s Office (see ‘Complaints’ below).
The Council’s Data Protection Officer can be contacted by email at firstname.lastname@example.org
If you are unhappy about how your information has been used or collected you should contact the Council’s Data Protection Officer so that we can try and put things right.
If you are still unhappy and we haven’t been able to answer your complaint, you can contact the Information Commissioner’s Office (ICO). The ICO is there to make sure that the Council looks after your information properly.They can investigate the Council and make a decision on any data protection complaints that you tell them about. They can be contacted using one of the ways below:
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF