Doncaster Council

Tenders

Restricted tendering

A restricted tender is where a shortlist of contractors is drawn from respondents to a public notice for a specific contract. Invitation to tender for the contract is limited to contractors who reply to this public notice and who meet predetermined selection criteria. This procedure is used when there is no Framework Arrangement maintained for the type of work involved, or for contracts above the EU Public Procurement Regulations threshold.

Notices inviting companies to apply for inclusion on a shortlist for the contract will be published in the local press and in one or more appropriate technical journals published nationally. The advert will also be placed on the Doncaster Council's web site and the South Yorkshire Buy Local web site, so that it reaches the widest possible audience, and the Official Journal of the European Union (OJEU) if above the EU Public Procurement threshold.

Open Tender Procedure

Under this procedure, all respondents to a public notice advertising the specific contract must be invited to tender. An evaluation of both the tenderers and tenders is carried out at the same time, once tenders have been returned.

Notices inviting companies to apply for tender documents for the contract will be published as outlined above. The public notice sets out particulars of the proposed contract, invite interested parties to apply for tender documents and state the deadline for tenders to be received.

Framework Arrangements

Framework arrangements occur where a contracting Council sets up an arrangement with one or more suppliers on the understanding that the authority will call on the suppliers to provides works, services or supply as and when needed. 

Another type of framework agreement is a formal call-off contract where the contracting authority invites offers from suppliers on fixed terms and conditions which are then called off when necessary.