General Information
The Council, along with the other Councils in the Yorkshire and Humber region, is implementing a Supplier and Contract Management System.
http://scms.alito.co.uk
The Supplier and Contract Management System (SCMS) is an online system that incorporates three fundamental procurement functions.
- Suppliers are able to register their company details with up to 22 Authorities in Yorkshire and Humber.
- An electronic tendering tool advertises all tender opportunities and allows suppliers to access and return tender documentation.
- A contract management module allows Councils to effectively manage and report on supplier performance.
The 22 authorities working together on this initiative are:
- Barnsley Metropolitan Borough Council
- City of Bradford Metropolitan Borough Council
- Calderdale Council
- Craven District Council
- Doncaster Council
- East Riding of Yorkshire Council
- Hambleton District Council
- Harrogate Borough Council
- Hull City Council
- Kirklees Metropolitan Council
- Leeds City Council
- North East Lincolnshire Council
- North Lincolnshire Council
- North Yorkshire County Council
- Richmondshire District Council
- Rotherham Borough Council
- Rydale District Council
- Scarborough Borough Council
- Selby District Council
- Sheffield City Council
- Wakefield Metropolitan Borough Council
- City of York Council
Electronic tender lodgment
A tender lodged electronically is deemed for all purposes to be the true and legal version, in writing, duly authorised and duly executed by the Tenderer and intended to have binding legal effect. Electronic signatures are unnecessary due to the security built into the system.
Tenders submitted via the SCMS must be received in full prior to the closing time.
If the electronic files containing the tender are corrupt, contain a virus or are unreadable for any reason, the tender will not be considered.
Immediately prior to submitting a tender electronically the tenderer must check the electronic files making up the tender for viruses using fully current virus checking software and must remove all viruses from the files.
Tenderers acknowledge and accept, in respect of electronically transmitted tenders, that:
- Lodgment of large electronic files may take time and as such they must allow sufficient time to fully transmit all files prior to the closing time. (Please note there is a 10MB file size limit per file).
- The Council shall not be liable or responsible for the loss, damage, destruction or corruption of any tender, however caused.
- The Council until after the tender closing time may not discover corruption or unreadable files submitted via the Electronic Tendering System.
- Faults in the tenderer's system are not the responsibility of the Council and no extension to the closing time will be made.
SCMS User Guide
There is an online user guide within the SCMS website. Doncaster Council are currently re-writing their Supplier Guide.
