Sunday, 7 September 2008
On submission of the completed forms by a Solicitor, they are checked to ensure that the correct information is included on the forms. That the plans are clearly outlined in red and include street names or identifying factors to be able to locate the area to be searched on via the Ordnance Survey Maps, and where necessary should include a site location plan as this Authority does not hold Site Local Plans on deposit.
The search information is loaded onto the Computer which distributes the information to the relevant departments for completion of the Enquiries by the Local Authority (Con 29R).
The search forms are then given to the Land Charges Clerks who search the Register using Ordnance Survey Maps, checking the information gathered against that recorded on the Computerised system. Also checking manual records for such things as Tree Preservation Orders, Conservation Order and Listed Buildings etc.
Once the Enquiries have been answered by each of the departments they are returned to the Land Charges Section where they are checked for accuracy before being collated and printed off to form a complete set of answers in readiness for attachment to the completed search.
Information contained in the Land Charges Register which is relevant to the property being searched on is checked for accuracy and validity and once the Land Charges Clerk is satisfied that this is the case all the information is gathered together to form a completed Local Authority Search which is then stamped for the head of Service as it is a legally binding document.
This completed document is then returned to its originator within 3-5 working days of its receipt.
