Doncaster Council

Information on Farm Management and Farm Record keeping

Farm Management
Working in balance with nature, men and women have created a wonderful environment, rich in plants, wildlife and heritage; a partnership with nature that everyone can enjoy.

Farmers in recent years have been confronted with many difficulties.

For us, conservation is a priority. For a farmer on the breadline there are, understandably, other things to worry about. But, despite this apparent divide, the challenges facing the industry bring new opportunities to work together.

For more information take a look at some of the useful links below:

• The DEFRA web site http://www.defra.gov.uk/farm/index.htm
  
• Farming and Wildlife Advisory Group (Opens in new window) - Information and guides on biodiversity and environmentally friendly farming. Includes online advice and information on the services they can provide.
  

Farm Records
For farm record keeping there are statutory requirements regarding what information must be kept and for how long. Guidance for each type of record is given below:

Cattle movement Records-Records must be completed when:

• An animal moves on or off a holding, within 36 hours of the movement

• A dairy herd animal is born, within 7 days of birth

• An animal other than in a dairy herd is born, within 30 days of the birth

• An animal dies within 7 days of the death

• A replacement ear tag is applied, within 36 hours of replacement

Records to be kept are:

• A herd record book in which to record all movements

• Records must be retained for 10 Years

Sheep/goat movement records-Records should be completed when:

• Sheep move on or off a holding, within 36 hours of the move

Records to be kept are:

• A copy of the movement licence AML1

• A flock book in which to record all movements
  

Pig movement records-Records must be completed when:

• A pig moves on to or off a holding, within 36 hours of the movement

Records to be kept are:

• A copy of the AML2 movement licence

• A herd record book

• Records  must be retained for 6 years
  

Veterinary Medicine Record Form

• Records must be completed at the time of purchase and administration

• Records must be kept for 6 years

• click on the link for further information and a copy of the vet med record. http://www.doncaster.gov.uk/Living_in_Doncaster/Environment/Animals/Veterinary_Medicine_Records.asp

Animal transport Certificate

• Records must be completed for journeys over 65km

• Records must be retained for 6 months

• See the following link for further information http://www.doncaster.gov.uk/Living_in_Doncaster/Environment/Animals/New_EU_Rules_on_Welfare_in_Transport.asp

Animal By Products commercial movement document-Records must be completed when: 

• Transporting animal by-products (livestock carcasses /parts of carcasses which may have died on your premises

• The  document must be produced in triplicate, the receiver retains the orriginal, the producer and the transporter also keep a copy

• Records must be retained for 2 years

• See the following link for further information 
  http://www.doncaster.gov.uk/Living_in_Doncaster/Environment/Animals/Guidance_on_the_disposal_of_animal_by-products.asp

 NB:Copies of all herd/flock books are available from the animal health section on the above telephone  number.